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TO: Mayor Thomas J. Weisner
FROM: Raymond Hull , Superintendent of Water and Sewer Maintenance
DATE: August 5, 2014
SUBJECT:
A resolution to purchase one six inch trash pump from Xylem Dewatering Solutions Inc. of Lansing, IL. 60538 in the amount of $53,572.10 for the Water and Sewer Division.
PURPOSE:
Large trash pumps are needed for a variety of maintenance issues. The primary function is to mitigate flooded public roadways, ponds and lakes.
BACKGROUND:
Invitations to bid were solicited on June15, 2014. Bids were submitted by Xylem Dewatering Solution Inc. and Griffin Pump. Xylem Dewatering Solution Inc. submitted the lowest responsible bid that met the intent and requirements of the specifications.
DISCUSSION:
Funding to purchase the six inch pump is available in account 510-4063-511.74-99 of the Water and Sewer Fund; $50,000 dollars is allotted for the purchase of the pump. A budget transfer in the amount of $3,572.10 from account 510-4063-511.38-47 (W/S Fund) will be required to complete the purchase. Xylem Dewatering Solution does not have any outstanding debt owed to the City of Aurora.
Xylem Dewatering Solution is not a sole source. Griffin Pump submitted the lowest bid but it did not meet the bid requirements and therefore should be considered a no bid.
IMPACT STATEMENT:
The areas impacted by overland flooding has grown exponentially due to 25 plus years of growth and development. Large capacity pumps are a resource necessary to alleviate and reduce the duration of road closures as a result of flooding.
The six inch pumps are also utilized at sanitary and storm lift stations in the event of pump failure.
RECOMMENDATIONS:
I am recommending that the bid for a six inch trash pump from Xylem Dewatering Solutions Inc. in the amount of $53,572.10 be approved by the Finance Committee and moved to the full council.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
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