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TO: Mayor Richard Irvin
FROM: Jason Bauer, P.E., Assistant Director of Public Works/Assistant City Engineer
DATE: April 20, 2022
SUBJECT:
To authorize the Director of Purchasing to enter into an agreement with Peerless Fence & Supply, Saint Charles, IL in the amount of $174,470.00 for the installation of fencing at Wilder Park in Ward 6.
PURPOSE:
To install fencing around Wilder Park to allow for a wider array of possible outdoor festivals. The fencing will be open most of the time but will provide opportunities to control access to the park for certain events.
BACKGROUND:
Wilder Park was recently updated during the summer of 2021. Various improvements were constructed as a part of that project, including new playground equipment, a pavilion with upper and lower seating areas, new lighting and a large brick paver promenade. The space will provide a gathering area year-round but will also be used for festivals throughout the year.
To fully maximize the opportunities at the Park, it was determined that adding fencing around the park would allow for a wider variety of events. While most events will be free to the public, the installation of the fencing will allow for paid events including stand-alone concerts or events that are intended to supplement activities are RiverEdge Park.
DISCUSSION:
This project was designed internally through a combined effort of the Mayor's Office, Engineering, the Mayor's Office of Economic Development and the Mayor's Office of Special Events; the final design is attached as Exhibit 1. The project was bid publicly with bids received, opened and read aloud on April 13, 2022 at 2:00 p.m.
Only one qualifying bid was received from Peerless Fence in the amount of $159,470.00. In addition to that low bid, staff recommends awarding in the amount of $174,470.00, which includes a contingency of approximately 10%. Funding will be provided for in accounts 235-4440-451-73-43 and 235-1830-465-73-99; however, a budget ame...
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