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TO: Mayor Richard C. Irvin
FROM: Jennifer Stallings, City Clerk
DATE: August 2, 2024
SUBJECT:
A Resolution concerning the authorization of the destruction of certain closed session meeting audio recordings.
PURPOSE:
Requesting City Council approval to destroy certain verbatim records (audio recordings) of the closed session meetings.
BACKGROUND:
Pursuant to section 120/2.06(c) of the Open Meetings Act, a municipality may destroy the verbatim records of closed session meetings after eighteen (18) months of the completion of the meeting but only after the public body approves the destruction of a particular recording and the public body approves the minutes of the closed meeting that meet the written minutes requirements.
DISCUSSION:
The Council is permitted by the Open Meetings Act to destroy the verbatim recordings of Closed Sessions and best practice is to control the volume of records by regularly destroying records when legally appropriate.
IMPACT STATEMENT:
The timely destruction of records will ensure the volume of unnecessary records maintained by the city is controlled.
RECOMMENDATIONS:
To approve the destruction of the verbatim records from Closed Session meetings held on the dates in the corresponding Resolution.
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Destruction of Certain Closed Session Meeting Audio Recordings.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the provisions of the Open Meetings Act require the verbatim recording of all Closed Session meetings of all gover...
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