TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 25, 2018
SUBJECT:
A Resolution authorizing the Director of Purchasing to approve the expenditure of up to $300,000 for conversion of 639 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
PURPOSE:
To obtain approval to authorize the expenditure of up to $300,000 for conversion of 639 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division.
BACKGROUND:
As was the case last year, the City recently applied for the latest round of Com Ed Energy Efficiency Program Grants offering an incentive of 70 cents per Watt reduced to continue with the conversion of existing HPS streetlights to more energy efficient LED fixtures. The initial purchase of the 639 fixtures to be converted by the City will be made utilizing the annual contract for materials and supplies, which is intended to freeze commonly fluctuating unit prices for the materials, supplies, and LED light fixtures used by the Electrical Division. It also enables them to readily pick up the materials as needed with an open purchase order rather than getting individual quotes and a separate purchase order every time they need an item. A request for quotations for 2017/2018 electrical materials and supplies was advertised in the newspaper and sent out to several suppliers. Typically the lowest bid per item will be used unless delivery time becomes an issue.
The majority of the fixtures to be replaced during this round of upgrades are located on arterial and major collector routes, which continues to be the first priority for the City due to the high number of vehicles and the safety issues inherent. In addition to these locations, select fixtures in TIF district #5 and Ward #8 were also included to utilize available f...
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