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TO: Mayor Thomas J. Weisner
FROM: L. Eric Schoeny, P.E., Drainage and Underground Coordinator, Interim Superintendent of Water and Sewer Maintenance
DATE: February 15, 2016
SUBJECT:
Resolution Increasing purchase order number 279523 with Deuchler Environmental Incorporated (DEI) by $26,013.62 for services received in 2015.
PURPOSE:
The purpose for this resolution is to increase Purchase Order 279523 with DEI from $25,000.00 to $51,013.62. The Water and Sewer Division utilizes DEI to analyze excavated soil while repairing existing underground improvements such as water and sewer lines.
BACKGROUND:
35 Ill. Adm. Code 1100 requires testing of soils excavated from sites with a history of activity that may have resulted in soil contamination. The soils that do not meet the requirements for disposal at a Clean Construction Demolition Debris (CCDD) landfill, must be disposed of at a site permitted to accept such contaminated material. DEI was utilized to perform professional services required to classify excavated spoils for proper disposal. Depending on the results of the soil analysis, spoils are disposed of as CCDD, non-special waste, or special waste. Disposal costs vary depending on the classification of the spoils.
At the time of establishing the aforementioned purchase order with DEI, the above testing and disposal requirements were relatively new to the City's Water and Sewer Operations. Due to the lack of historic data on quantities of spoils that would need testing, the Water and Sewer Maintenance Division could not estimate the annual cost of the professional services needed to analyze the spoils.
The Water and Sewer Maintenance Division is currently working on drafting a new agreement with DEI that will establish a time and material not to exceed amount for the analysis of Water and Sewer excavated spoils. The not to exceed amount will be estimated based on expenses incurred in 2015. The Water and Sewer Division will request C...
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