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TO: Mayor Richard C. Irvin
FROM: Michael R Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Erick Davis, IT Service Desk Coordinator
DATE: May 30, 2024
SUBJECT:
Requesting approval to purchase computer equipment from Insight Public Sector, Chandler, AZ, and Dell, Inc., Round Rock, TX, in an amount not to exceed $350,000.
PURPOSE:
This purchase will allow City IT staff to continue to provide replacement and new computers for City staff for the remainder of 2024.
BACKGROUND:
Prior to 2023, City IT staff budgeted for replacement computers annually. During the 2024 budget cycle, staff brought forth a Device as a Service (DaaS) decision package to have a partner efficiently and cost-effectively manage the procurement, deployment, and disposal of City computer assets. This decision package was not approved for the 2024 budget.
In prior year resolutions, City IT staff standardized on Dell computers for employee use and purchased these devices directly from Dell. As was done in prior years, City IT staff worked with the Purchasing Department to create a $50,000 purchase order for initial purchases from Dell in 2024. Purchases direct from Dell were made through the Midwestern Higher Education Compact (MHEC) Contract number: MHEC-04152022 which expires on June 30, 2025.
Due to changing employee needs, IT staff desires the flexibility to support devices from different manufacturers and platforms when needed. At present, needs have been established for Dell computers, Apple computers and tablets, as well as Panasonic devices.
Computers and components purchased for City staff are purchased from a State or cooperative contract and therefore the same cost no matter where purchased, IT staff desire to simplify the purchasing process by utilizing to Insight for the City's needs. Insight has the breadth to provide Apple, Dell, HP, Panasonic and other devices on a State or cooperative contract. Purchases from Insight will be...
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