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TO: Mayor Richard C Irvin
FROM: Alex Alexandrou, Chief Management Officer
Viviana Ramirez, Chief Community Services Officer
Martha Paschke, Director of Innovation & Strategy
DATE: January 30, 2025
SUBJECT:
A Resolution to approve an amendment to an agreement with Wesley United Methodist Church in the amount of $37,000.
PURPOSE:
To approve an amendment to resolution R24-393 (Legistar 24-0877), PO#309064 in order to cover additional expenses that are anticipated as a result of more severe weather than original predictions indicated. With two months of winter weather remaining, 100% of budgeted funds have been expended. Current weather forecasts indicate a potential for an additional 25 nights of Temporary Warming Center (TWC) openings, requiring an additional $37,000 to be budgeted.
BACKGROUND:
The City published a Request for Proposals on September 13th, 2024 seeking qualified proposers to host the TWC for the 2024-2025 winter season.
Wesley United Methodist Church was the sole respondent to the RFP.
The TWC has been opened an average of 25 nights per winter over the past three years. Forecasts for the 2024-2025 winter season indicated more cold nights and more severe weather than normal, so 30 nights were budgeted for, for a total of $44,700. As of January 28th, all 30 nights have already been authorized, with an additional 25 predicted.
DISCUSSION:
Wesley United Methodist Church (WUMC) has successfully operated the TWC for 30 nights under the terms of the current agreement. The City will continue to reimburse WUMC for expenses for paid staff, unarmed security, building use, training and background check fees, and air purifiers.
The current agreement (R24-393) gives the City the right to approve and amend the budget as needed. The proposed costs are based on an assumption of 25 additional nights of TWC activation.
The City will continue to use its resources to assist in the provision of de-escalation, CPR, and First Aid training by APD and A...
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