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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets
DATE: 3/5/2025
SUBJECT:
A Resolution for the Acceptance of Bid Pricing from Various Contractors for Mowing Landscape Maintenance for Several City Departments.
PURPOSE:
To obtain City Council approval to accept bids for a 1 year contract with optional three 1 year extensions upon mutual consent from contractors for mowing and landscape maintenance for City owned properties and right-of-way.
BACKGROUND:
There are a number of rights-of-way, medians, and parcels that the City is responsible for ongoing maintenance. Mowing landscape maintenance has previously been provided by private contractors. To maintain the high level of service of past years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited request for proposal for "Mowing Landscape Maintenance" for City rights-of-way and parcels (RFP 25-013) and received bids from eleven companies. After checking references and receiving favorable responses, the following three contractors highlighted in blue on the attached bid tabulation are being recommended.
Property First, Hazel Crest, Il List: A, B, C, E-2, F, I and J.
CornerStone Partners, St Charles, Il. List: H and K.
Atrium Landscape, Lemont, Il. List: G.
The various departments who will be utilizing the Mowing Landscape Maintenance services of these contractors have appropriated monies for these expenditures in the following accounts: 101-4060-431-36-15, 101-1827-424-36-14, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount actually spent each year is weather dependent. The 2025 combined budget for all of the accounts listed is $207,134.
This bid was subject to the Local Preference Ordinance, however it did not impact the decisions.
IMPACT STATEMENT:
There should be no impact on any other departments.
RECOMMENDATIONS:
That the City Council approve the acceptance of bids from contractors for Mow...
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