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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: November 12, 2020
SUBJECT:
A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2021, in an amount up to $1,320,000.00.
PURPOSE:
To execute the Illinois Department of Transportation (IDOT) resolution necessary to appropriate MFT funds for the purchase of sodium chloride (rock salt) and liquid calcium chloride (pre-wetting agent) for 2021 (MFT Section No. 21-00000-00-GM).
BACKGROUND:
The salt and calcium chloride to be used for snow removal will be purchased through the State's Central Management Services Office and the DuPage County Procurement Services Division; both entities secured multiple bids through a publicly advertised sealed process, establishing competitive unit prices.
DISCUSSION:
Prior to any expenditure of MFT funds, the State must review the proposed expenditure and authorize the use of MFT funds. The $1,320,000 is an estimate for what will be needed in 2021; however, the actual expenditure is dependent upon the severity of the winter and the number of events that require the use of these chemicals. Any unused funds from this expenditure will be returned to the City's unobligated MFT balance at the end of 2021.
The 2021 budget will include $1,320,000 for snow removal materials ($1,300,000 for sodium chloride (rock salt) and $20,000 for liquid calcium chloride (pre-wetting agent)). These expenditures will be within account 203-4460-431.65-32 (Salt) and 203-4460-431.65-33 (Calcium Chloride).
Exhibit 'A' is the Resolution for Maintenance Under the Illinois Highway Code required by IDOT to be passed by the City Council. Exhibit 'B' is the Estimate of Maintenance Costs form which is a required submittal with the resolution.
IMPACT STATEMENT:
Approval of this resolution will provide the City with the necessary materials to perform proper snow and ice control on city streets during the 2021 ...
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