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TO: Mayor Richard C. Irvin
FROM: Adrian Perez, Assistant Superintendent of Streets
DATE: 3/3/22
SUBJECT:
Authorization to accept the bid from Superior Asphalt Materials LLC, North Aurora, for the Citywide Asphalt Purchase Program.
PURPOSE:
To Obtain City Council approval to accept the bid from Superior Asphalt Materials LLC, for the Citywide Asphalt Purchase Program.
BACKGROUND:
The Street Division uses the program to purchase asphalt to patch potholes and make small road repairs citywide throughout the year. The bulk of the material purchases is for daily use in our 1.5 ton capacity pothole patcher from April through November.
DISCUSSION:
Street Maintenance has solicited bids for the Citywide Asphalt Purchase Program. Superior Asphalt Materials LLC and Builders Asphalt LLC were the only two companies to bid
Builders Asphalt submitted the lowest bid. However, when you factor in the round-trip wages of $51.04 for city personnel to travel to Builders Asphalt in Elburn, IL, compared to round trip wages of $14.89 to travel to Superior Asphalt in North Aurora, IL. The overall costs are more expensive with Builders Asphalt. For this reason, it is more economical to accept the bid from Superior Asphalt.
The local preference ordinance did apply but was not a factor in the selection process.
Contract will be for one year with the option of three 1-year renewals upon mutual agreement between the City and the vendor.
Dollars have been appropriated for this expenditure in account 101-4460-431.65-22.
IMPACT STATEMENT:
Failure to approve this expenditure could affect the patching of asphalt roadways.
RECOMMENDATIONS:
That the City Council accepts the bid from Superior Asphalt Materials LLC.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purcha...
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