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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets
DATE: 3/4/2019
SUBJECT:
A Resolution the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments.
PURPOSE:
To obtain City Council approval to accept bids for a two year contract with an optional one year extension from contractors for mowing and landscape maintenance for City owned properties and right-of-way.
BACKGROUND:
There are a number of right-of-ways, medians, tot lots and parcels that the City is responsible for ongoing maintenance. Mowing landscape maintenance has previously been provided by private contractors. To maintain the high level of service of past years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited an invitation to bid for "Mowing Landscape Maintenance" for City right-of way and parcels (Bid 19-01) and received bids from 6 companies. After checking references and receiving favorable responses, the following two contractors highlighted in blue on the attached bid tabulation are being recommended.
Ramiro Guzman Landscaping, Inc. Plainfield, IL.
Groundworks Land Design, Plainfield, IL.
The Local Vendor Preference ordinance does apply to this project, however the local cost was greater than 4% of the lowest, responsible bidders.
List A (Streets - East Side) is estimated at $40,000
List D (Parks) is estimated at $12,500
List E (Facilities and Grounds) is estimated at $7,000
List F (Water Production) is estimated at $3,700
These costs will vary based on weather conditions.
The Various department who will be utilizing the Mowing Landscape Maintenance services of these contractors have appropriated monies for these expenditures in the following accounts: 101-4460-431-36-15, 101-4440-451-36-15, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount spent each year is weather dependent. The 2018 combined budget for all of the accounts listed is $198,000.00 a...
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