cover
TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
Abby Schuler, Downtown Services Manager
DATE: May 15, 2024
SUBJECT:
Acceptance of contractor proposals for snow and ice control services of various City parking lots.
PURPOSE:
To obtain City Council approval to accept proposals from contractors for Snow and Ice Control Services of Various Parking Lots, RFP 24-031, for a two-year term, with the option of two, additional one-year extensions.
BACKGROUND:
The City maintains numerous parking lots which includes the removal of snow and ice. To sustain high levels of service, retaining private contractors is essential in augmenting City snow removal operations. The final one-year extension of the previous agreement expired Spring 2024.
To establish a successor agreement, the City advertised a request for proposal, RFP 24-031, "Snow and Ice Control Services of Various Parking Lots for the City of Aurora" and received responses from six (6) companies: BWF Construction (Chicago, IL), Langton Snow Solutions (Woodstock, IL), Montgomery Landscaping Inc. (Oswego, IL), RB Enterprises USA (Aurora, IL), Semper Fi Yard Services Inc. (Aurora, IL), and Snow Systems (Wheeling, IL).
DISCUSSION:
The proposals were publicly opened on April 3, 2024. Following price comparisons, reference verifications, and in consideration of operational logistics, the Public Facilities Department and Downtown Maintenance Division selected Snow Systems, Montgomery Landscaping Inc., and Semper Fi Yard Services as the primary contractors. A chart listing the parking lots and the primary assigned vendors is attached.
Monies for contracted snow and ice control services are budgeted in accounts: 101-4411-417.36-01, 520-4030-437.36-01, 530-4433-437.36-01, and 530-4434-437.36-01.
None of the recommended contractors have outstanding debt with the City.
IMPACT STATEMENT:
Without the retention of private contractors to augment operations, the timeliness of snow ...
Click here for full text