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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: November 27, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract with Trotter and Associates, Inc. to provide construction engineering services for various underground utility installation and repair projects on an as-needed basis during the 2024 construction season, in an amount not to exceed $350,000.00. The projects will be located throughout the City and will include the repair or installation of water mains, sanitary sewers, storm sewers, and the replacement of lead water services.
PURPOSE:
To execute a contract to allow Trotter and Associates, Inc., to provide services to supplement City staff throughout the 2024 construction season. Personnel from Trotter and Associates, Inc., have successfully provided similar services in past. This proposal allows for a full time representative during 2024 and minimal surveying services consisting of construction layout and the preparation of record drawings as needed.
BACKGROUND:
Due to the complex nature of underground utility construction, it is recommended that a representative of the City be on-site to review the construction procedures and ensure that the new utilities are installed in conformance with the design plans and specifications. The City published a request for qualifications that was advertised on September 24, 2023 and nine firms submitted statements of qualifications. A copy of the advertisement is attached as Exhibit A. After review of the proposals by engineering division staff, Trotter and Associates, Inc., was found to be the most qualified. A summary of the rankings of the top three firms as determined by three of the City's professional engineers is attached as Exhibit B. Trotter and Associates, Inc., was asked to submit a draft agreement for review and approval, which is attached as Exhibit C. The agreement includes on-site inspection during construction as well a...
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