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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: November 13, 2024
SUBJECT:
A resolution authorizing the Mayor or his designee to sign Memorandums of Understanding for placement of school crossing guard shelters within City ROW.
PURPOSE:
To allow placement of crossing guard shelters in the ROW.
BACKGROUND:
Throughout the City, there are various crossing guard shelters located on City property. There is no official process for approval of these structures. Staff is recommending that an official process be adopted to allow for the proper review by Engineering and the Police Department.
DISCUSSION:
Staff receives requests from school districts for the placement of crossing guard shelters within the ROW. Historically, there hasn't been an official process for approving these installations. The Law Department drafted a Memorandum of Understanding (MOU) to serve as approval in moving forward. For any requests, the appropriate city departments (Engineering, APD and if needed Building and Permits) will review the proposal and determine the suitability of the location. Elements to be reviewed would include but not be limited to intersection sight clearances, impacts to adjacent properties and possible building inspections depending on the scope of construction. The MOU will also cover insurance requirements and indemnification of the city. The MOU also includes language that the district will be required to remove any approved shelter if directed to do so by the city.
Upon staff review and approval, this resolution would allow the mayor to sign the MOU. An example MOU that is in process with School District 129 is attached for reference. Future MOUs will follow the same format, with minor changes to the terms based on future legal review, new placement locations and the appropriate school district.
IMPACT STATEMENT:
Minimal impacts. Installation of the structures will allow for ...
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