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TO: Mayor Richard C. Irvin
FROM: Dave McCabe, Fire Chief
Matt Anslow, Assistant Fire Chief
Michael Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: 12/8/2023
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase a Fire Station Alerting System (FSAS) with eight years of support services from Purvis Systems Incorporated for $1,094,136.18, plus a 3% contingency.
PURPOSE:
The City of Aurora Fire Department is seeking a comprehensive modernized Fire Station Alerting System. This solution should increase dispatch efficiency, track critical firehouse metrics, and make quality-of-life improvements to the station.
BACKGROUND:
When a 911 call is received by Aurora Public Safety Answering Point (PSAP), the information is entered into the Hexagon Computer Aided Dispatch (CAD) system. The CAD system uses a Fire Station Alerting System (FSAS) as the medium for the dispatcher to dispatch the call to the correct fire stations and vehicles.
The current Zetron FSAS has been in operation since the 1990s. Over time, several shortcomings have been identified in the Zetron FSAS software and hardware. These include outdated technology, increased system downtime, and inconsistent alerting of Fire personnel, stations, and vehicles. Based upon these concerns, staff determined that the City should upgrade the FSAS.
DISCUSSION:
In working with the City's IT Department and Procurement Division, AFD engaged Marketplace.city to create a Market Landscape. Following the Marketplace Clearbox Process, Marketplace.city:
-- Created Market Landscape with 12 companies
-- Created RFQ document based on Aurora Fire Department needs and industry best practices
-- Based on the market landscape and City Stakeholder review, publicly posted and distributed the Opportunity and Scope Document for vendors to complete in order to be included in the reporting and selection process.
-- It was posted and distributed on 3/18/22 and...
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