cover
TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: June 8, 2020
SUBJECT:
A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2020 Citywide Landscaping Repair and Maintenance Program.
PURPOSE:
The extension of this contract was approved in April 2020 by City Council (R20-094) with a reduced cap of $50,000 to address critical areas of restoration. This initial amount will soon be exceeded with additional sites which still need to be addressed so a change order in the amount of $80,000 is being requested.
BACKGROUND:
The contract is used primarily by the Water & Sewer Maintenance division to provide restoration of open spaces disturbed during utility maintenance and repair operations. The City of Aurora Street Maintenance Division also uses this contract to replace parkway trees. Other various City divisions utilize this contract to address minor landscaping repairs which makes up a small percentage of the program.
At the start of the COVID 19 pandemic the CIP team met to reduce nearly all projects that were not safety related or that could only be accomplished with restricted funds (such as MFT funds for the annual resurfacing program). While landscaping repair might seem to be non-safety, this is not the case. Restoration of parkways in many cases results in the elimination of slip/trip hazards along with beautification. The city has received numerous requests from residents to complete this restoration as well. This contract will not be used for restoration on any current or future capital improvement projects.
DISCUSSION:
This program is budgeted on a yearly basis in individual accounts for each division that participates and which will be continued on a yearly basis, but the majority of the work will be completed for the Water & Sewer Maintenance Division using account 510-4063-511.38-34 which has a 2020 budgeted amo...
Click here for full text