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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: January 30, 2023
SUBJECT:
Purchase of Fleet Vehicles
PURPOSE:
To ensure that the City of Aurora Electrical Maintenance Division has adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
The City's Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions. Vehicles identified for replacement are either reassigned to lesser roles, traded, or sold.
The Electrical Maintenance Division electricians utilize trucks equipped with Altec forty foot (40') aerial bucket apparatus in the performance of their daily tasks. Unit #42-357, a 2012 Ford F550, was purchased used in 2015 and is approved for replacement in the 2023 budget. To accommodate added staff, a decision package for the acquisition of two (2) additional aerial bucket trucks was also approved but is not included in the 2023 budget.
DISCUSSION:
The City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use a greater purchasing power to get lower prices.
Using Sourcewell contract #062320-ALT, Altec Industries Inc. has proposed to supply one (1) replacement, and two (2) additional trucks, each equipped with an AT40G aerial apparatus, for a total price of $443,571.00 ($147,857.00 each). All three trucks are in stock and ready for delivery. The proposal, and an image of the proposed trucks are attached.
With the exception of vehicle graphics, communication equipment, and minor add-on accessories, which will be procured and installed through the Fleet Maintenance Division, all...
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