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TO: Mayor Richard C. Irvin
FROM: Liz Robinson-Chan, Commander
Michael Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Mariusz Gil, Director of Infrastructure and Operations
DATE: March 3, 2023
SUBJECT:
A Resolution requesting approval of a 3-year renewal of software licenses for Computer Aided Dispatch (CAD), Records Management System (RMS) at a total cost of $1,023,986.27 from Intergraph Corporation, 305 Telegraph Way, Madison, AL.
PURPOSE:
This resolution is requesting the renewal of CAD and RMS licenses and supports services from Intergraph Corporation ("Intergraph") that were originally approved under resolution R15-353.
BACKGROUND:
Resolution R15-353 authorized City staff to purchase and implement CAD & RMS software and services from Intergraph, formerly Hexagon Public Safety. The CAD services have been used successfully by both the Aurora Police Department, Aurora Fire Department since that time. The Aurora Police Department has utilized the RMS services since implementation was completed.
DISCUSSION:
After finalizing the initial purchase from Intergraph, the City staff worked with Intergraph staff to implement the CAD and RMS systems. The timeline of the implementation is included in an attached presentation originally presented to the Committee of the Whole on November 17,2020.
Passage of Resolution R21-274, which provided for additional on-site consulting services from Intergraph, also included updated Master Terms and Conditions agreement that superseded the MTC signed in 2016. This MTC is attached to the resolution for reference.
Pricing for the three years of CAD and RMS services breaks down as follows for the three years:
Year 1: $ 279,105.95
Year 2: $ 366,936.36
Year 3: $ 377,943.96
Total: $ 1,023,986.27
The larger price increase between Year 1 and Year 2 is due to aligning the termination dates of the CAD and RMS products. In Year 2, the RMS product timelines will i...
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