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TO: Mayor Thomas J. Weisner
FROM: Graig Neville, P.E., Engineer
DATE: December 9, 2014
SUBJECT:
Requesting approval of a master service agreement with Huff & Huff, Inc. for environmental services related to the City of Aurora's Clean Construction and Demolition Debris program for 2015 in an amount not to exceed $75,000.00.
PURPOSE:
The City's Clean Construction and Demolition Debris (CCDD) program is an Illinois Environmental Protection Agency (IEPA) requirement to evaluate excavated material associated with water and sewer utility work. This contract would assist City Engineering staff's evaluation of the potential for contamination in the excavated material and the proper lawful disposal of this material at appropriate locations. Our preferred disposal site, Heartland, accepts CCDD materials from the City of Aurora for no charge, if the material meets environmental requirements dictated by the IEPA. The Huff & Huff 2015 master service agreement (MSA) provides professional consulting services for this evaluation and paperwork.
BACKGROUND:
Huff & Huff has provided CCDD consultation on a project-by-project basis for 2013 and 214. The 2015 MSA would streamline this process by issuing one purchase order for the year to cover all anticipated projects. In 2013 Huff and Huff provided $52,773.27 in services, and $67,285.10 in services in 2014. A budget of $75,000.00 seems reasonable based on past City needs.
DISCUSSION:
The Huff and Huff 2015 MSA benefits the City of Aurora's Long Term Control Plan by evaluating CCDD materials at various project locations anticipated next year. The CCDD evaluation is critical to disposal of materials at Heartland, the City's preferred disposal site. Heartland accepts City CCDD materials at zero cost as part of an agreement with Heartland and saves the City of Aurora significant construction costs. However, Heartland requires evaluation of the materials, as required by the IEPA, to accept CCDD materi...
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