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TO: Mayor Mayor Richard C. Irvin
FROM: Matt Anslow, Assistant Chief of Services - Aurora Fire Department
DATE: June 23, 2023
SUBJECT:
Resolution authorizing the purchase of one (1) 2026 E-ONE Cyclone 95' Rear mount Platform Aerial for the amount of $1,701,568.00 from Fire Service Inc. as well as a $30,000 garage setup fee, bringing the total package price of $1,731,568.
PURPOSE:
To purchase one (1) E-ONE Cyclone 95' Rearmount Platform Aerial. This purchase will be the new Truck 6 at Fire Station 8. Ordering now will avoid any future pricing increase. Payment will not be due until delivery in 2026.
BACKGROUND:
The Aurora Fire Department routinely replaces vehicles that are nearing or exceeded their service life for front line vehicles moving them to reserve status then replacing the older outdated reserves. This replacement has been recommended by Equipment Services. The current Truck 6 is a 2012 with 44,699 miles. The reserve arial platform that the Fire Department is using is a 1998 with 40,431 miles. In order keep the replacement on the correct sequence an order needs to be placed now to ensure that delivery of this vehicle will be in 2026.
DISCUSSION:
Fire Service Inc. is the area dealer for the Aurora Fire Departments vehicles. The City of Aurora last purchased a truck from Fire Service Inc. in June of 2020. The vehicle pricing is secured through the Houston-Area Council Cooperative Purchasing Program (H-GAC), allowing the Aurora Fire Department to purchase the truck at a group rate at a 7.3% discount.
Build times for fire service equipment have been getting longer due to a back log of orders delayed by the pandemic and supply chain issues. E-ONE's current projections are 33-34 months from the time of ordering to delivery.
Funds to pay for this truck will be provided for in future City budgets. The exact method of financing the purchase will be determined based on the most advantageous method when the appropriate year's budget is prepared.
Payment of the truck will not be due until delivery of the unit and a decision package will be submitted for 2026 in account 255-3033-422.75-10. In addition, $30,000 will need to be budgeted in account 255-3033-422.38-89 for the setup of the vehicle for a total price of $1,731 .568.00.
IMPACT STATEMENT:
This purchase will allow the Fire Department to continue to provide the emergency services that the resident have come to trust and expect from the Fire Department. Preordering the truck now locks in the pricing, avoiding future increases, and helps plan and budget for the future. Maintaining a fleet of functional front line and reserve equipment is a corner stone to the AFD.
RECOMMENDATIONS:
The Finance Committee accepts the proposal from Fire Service Inc. to purchase a 2026 E-ONE Cyclone 95' Rearmount Platform Aerial for $1,701,568.00 along with a $30,000.00 garage set up fee, for a total of $1,731,568.00
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of one 2026 E-ONE Cyclone 95' Rearmount Platform Aerial with $30,000 garage set up fee, for a total of $1,731,568.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Fire Department needs to continue to offer reliable fire, rescue, and EMS services to the residents, and
WHEREAS, Equipment Services has recommended the replacement of Truck 6,and
WHEREAS, the Aurora Fire Department has received a proposal from Fire Service, Inc., the area dealer for E-One brand vehicles. The purchase of the 2026 E-One thru the Houston-Galveston Area Council Cooperative Purchasing Program, which the City of Aurora is a member of.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of the City of Aurora, Illinois does hereby authorize the purchase of one (1) 2026 E-One E-ONE Cyclone 95' Rearmount Platform Aerial from Fire Services, Inc., St. John, Indiana, with garage set up fee of $30,000 for a total of $1,731,568.00.