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TO: Mayor John Laesch
FROM: Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Timm Kopacz, IT Program Manager
DATE: April 13, 2026
SUBJECT:
A Resolution authorizing the Director of Purchasing to renew Genetec Software Subscription Agreement for one year.
PURPOSE:
This resolution is requesting to renew the Genetec Software Subscription Agreement (SSA) for one year.
BACKGROUND:
These Genetec SSA licenses allow for video to be managed for all City-owned Closed Circuit Television (CCTV) devices.
DISCUSSION:
After a competitive bidding process, Scientel Solutions, LLC., ("Scientel") was awarded a three-year contract with a three-year option to manage and upgrade all City-owned CCTV cameras via Council resolution R21-135.
As part of resolution R21-135, Scientel has configured and helped administer the City's Genetec Security Center platform and Genetec Software Subscription Agreement that integrates CCTV devices and access control devices into one simplified platform. Genetec does not sell directly and requires licenses to be purchased through a reseller.
The cost of the Genetec SSA for 2025-2026 was $63,435.33. The cost of the SSA for 2026-2027 is $76,751.27. The increase in the cost was primarily due to the increase in CCTV devices for River Edge Park, Public Works and Fire Station 13. A summary of changes is attached to this resolution.
City IT staff is recommending a one-year SSA renewal as it allows the City to closely align with the end of the managed service agreement from R21-135 and provides flexibility for licensing in 2027.
Funds are available in account 101-1280-419.38-26 for this purchase.
IMPACT STATEMENT:
The Genetec Software Subscription Agreement must be in place for all CCTV devices in order to enable video management.
RECOMMENDATIONS:
Request the proposed resolution be adopted.
cc: Information & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to renew Genetec Software Subscription Agreement for one year.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, a Genetec Software Subscription Agreement allows for video to be managed for all City-owned Closed Circuit Television (CCTV) devices
WHEREAS, Scientel currently configures and helps administer the City's Genetec Security Center platform that integrates CCTV devices and access control devices into one simplified platform (R21-135); and
WHEREAS, Genetec does not sell directly and requires licenses to be purchased through a reseller; and
WHEREAS, A Genetec Software Subscription Agreement must be in place for all CCTV devices in order to enable video management; and
WHEREAS, funds are available in account 101-1280-419.38-26 for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to issue purchase orders for services described in this resolution and as more fully set forth in the contract attached hereto.