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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: September 13, 2019
SUBJECT:
A Resolution authorizing execution of a supplemental Motor Fuel Tax resolution appropriating $600,000 of Motor Fuel Tax funds (MFT Section No. 19-00000-00-GM) for snow removal operations in 2019.
PURPOSE:
To appropriate additional Motor Fuel Tax (MFT) Funds related to snow removal operations for the 2019 calendar year.
BACKGROUND:
Annually, the City estimates the amount of snow removal chemicals that will be required. The 2019 budget includes $1,170,000 for snow removal ($1,150,000 for sodium chloride (rock salt) and $20,000 for liquid calcium chloride (pre-wetting agent)) which were authorized as R18-333. Due to the severity of the winter in early 2019, an additional $600,000 of MFT funds will be requested to allow flexibility for additional expenditures. In order to fill the City's salt storage facilities in advance of the winter season, it is anticipated that additional funds above and beyond the 2019 budget of $1,150,000 for salt will be required and that a budget amendment will be processed. Any unused funds will be returned to the City's unobligated MFT balance.
These expenditures are budgeted for in 2019 within account 203-4460-431-65.32 (Salt) and 203-4460-431-65.33 (Calcium Chloride).
DISCUSSION:
In accordance with the Illinois Department of Transportation's Bureau of Local Roads and Streets, the Local Public Agency is required to adopt a Supplemental Resolution if the actual cost of maintenance exceeds the total amount of MFT funds appropriated.
Actual Motor Fuel Tax Funds used is dependent on the severity of the winter weather. Any funds authorized but not expended are returned to the City's unobligated balance.
IMPACT STATEMENT:
Approval of this resolution will provide the City with the necessary materials to perform proper snow and ice control on city streets for the remainder of the 2019 calendar year.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing execution of a supplemental Motor Fuel Tax resolution appropriating $600,000 of Motor Fuel Tax funds (MFT Section No. 19-00000-00-GM) for snow removal operations in 2019.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, in accordance with the Illinois Department of Transportation, Bureau of Local Roads and Streets Policy and Procedures; and
WHEREAS, said Policy and Procedures require that the Local Agency adopt a supplemental resolution appropriating additional Motor Fuel Tax Funds for those projects whose total cost exceeds the initial MFT appropriation; and
WHEREAS, the City of Aurora has estimated the additional material costs for snow removal and deicing operations for the 2019 calendar year to be $600,000; and
WHEREAS, the City of Aurora desires to appropriate additional Motor Fuel Tax Funds for MFT Section 19-00000-00-GM.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City of Aurora does hereby approve the execution of the supplemental Motor Fuel Tax resolution, shown in Exhibit 1, appropriating $600,000 of additional MFT Funds for Section 19-00000-00-GM.