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TO: Mayor Richard C. Irvin
FROM: Michael Nelson, Special Events Coordinator
Jeff Anderson, Deputy CIO
DATE: 1/25/2022
SUBJECT:
A Resolution to purchase a 3-year subscription of the ePremium platform from Event Approvals, Inc., Vancouver, Canada in the amount of $46,000 annually, for a total award of $138,000.
PURPOSE:
The purchase of the ePremium platform from Event Approvals will allow for more efficient registration, invoicing and payment collection for Special Events.
BACKGROUND:
Since 2019, the City has successfully utilized eProval from Event Approvals to gather registration information online for all Special Events and Special Use Permits. In 2021, the addition of the Applications Payment module allowed applicants to complete the payment process online.
DISCUSSION:
The eProval solution currently utilized by the City is priced at $27,500 annually. The purchase of the Applications ePremium platform will bring the annual fee to $46,000
In addition to the functions currently available to the City, the addition of the ePremium platform will allow the City to provide the following functions:
- Agency workflow
- Invoicing
- Application fee calculations & payments
- Application summary (PDF)
- Permit generation (PDF)
- Automated permit numbering
- Payments report & export
- Custom payment reports
- Invoice report & export
- Public application information
- Custom communication workflow
Funding is available in account 101-1280-419.45-02.
IMPACT STATEMENT:
Efficient online registration and payment for City services is expected from residents. The purchase of the ePremium platform continues to improve the City's efficiency in processing registrations for Special Events.
RECOMMENDATIONS:
Approve the purchase a 3-year subscription of the ePremium platform from Event Approvals, Inc., Vancouver, Canada in the amount of $46,000 annually, for a total award of $138,000.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to approve the purchase a 3-year subscription of the ePremium platform from Event Approvals, Inc., Vancouver, Canada in the amount of $46,000 annually, for a total award of $138,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, since 2019, the City has successfully utilized eProval from Event Approvals to gather registration information online for all Special Events and Special Use Permits; and
WHEREAS, The addition of the ePremium platform will greatly improve the efficiency of the special even registration process; and
WHEREAS, funding for this module will be from account 101-1380-419.45-02.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approves the purchase a 3-year subscription of the ePremium platform from Event Approvals, Inc., Vancouver, Canada in the amount of $46,000 annually, for a total award of $138,000.