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TO: Mayor Richard C. Irvin
FROM: Joseph Hopp, Superintendent of Maintenance Services
DATE: September 19, 2018
SUBJECT:
Ratification for payment and expenses for the remainder 2018 to Fox Valley Ford/Gerald Ford for various automotive repairs.
PURPOSE:
To pay Fox Valley Ford/Gerald Ford for the balance of 2018 for dealer repairs to the City of Aurora fleet.
BACKGROUND:
Fox Valley Ford/Gerald Ford is the local Ford dealer located in the North Aurora Auto Mall. Fox Valley Ford/Gerald Ford has been the preferred Ford dealer for dealer repairs since they provide a free hiking service to their Ford automotive shop. Earlier this year, Purchase Order ("PO") 287691 was issued for automotive repairs in the amount of $24,500.00. During the year other singular PO's have been issued for accident repairs when Fox Valley Ford/Gerald Ford body shop was the low bid.
Currently Fox Valley Ford/Gerald Ford repairs are $49,731.71 with Suspension/Steer and Drivetrain being the two highest repair codes due to the components in these critical automotive systems. Taking in account the current trend it is projected that an additional $25,000.00 will need to be budgeted for a balance of 2018.
DISCUSSION:
The 2018 budget for account 120-4431-418.38-01 began at $609,000 to fund various fleet/equipment repairs. There are enough funds remaining to fund the anticipated payments to Fox Valley Ford/Gerald Ford.
IMPACT STATEMENT:
There is no impact to other city divisions.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O'Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to approve the ratification for payment and expenses for the remainder of 2018 Fox Valley Ford/Gerald Ford for various automotive repairs to Aurora's fleet.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Fox Valley Ford/Gerald Ford is the local Ford dealer located in the North Aurora Auto Mall, and
WHEREAS, Fox Valley Ford/Gerald Ford repairs to the Aurora's automotive fleet has exceeded the $25,000 threshold in repairs and will need City Council approval to pay balance of the invoices for current and future repairs, and
WHEREAS, if required your last whereas statement should reference the section of code that allows your action (i.e. pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation; and)
WHEREAS, There are funds available in account 120-4431-418.38-01 to fund the payments to Fox Valley Ford/Gerald Ford.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve the ratification for payment and expenses for the remainder of 2018 to Fox Valley Ford/Gerald Ford for automotive repairs to Aurora's fleet.