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TO: Mayor Richard C Irvin
FROM: Brian Witkowski P.E., Professional Engineer
DATE: November 12, 2024
SUBJECT:
Resolution to approve an amendment to a professional services agreement with HR Green in the amount of $256,291.09
PURPOSE:
To approve an amendment to resolution R23-320 (Legistar 23-0792), PO# 301872 in order to cover the additional expenses that were required to perform the services included the Phase 2 design. This contract is the Farnsworth-Bilter- Church Roadway widening and resurfacing design project. This was originally approved for $1,118,218.72, design is complete but additional services were required during the design phase and these services will continue through the construction phase.
BACKGROUND:
The City's Comprehensive Plan calls for the expansion of the traffic capacity and pedestrian connectivity to match that of Kirk Road north of Butterfield Road. The Hollywood Casino intends to relocate from downtown Aurora to the area bounded by Farnsworth Ave, Church Rd, Bilter Rd, and Corporate Blvd. Rather than have the Casino expand their side of their adjacent roads, it is in the best interest of the public to expand the capacity of Farnsworth along the entire corridor which will also benefit the Outlet Mall during peak sales events since the City will also coordinate with the Tollway to open an additional lane from the existing Tollway ramp to the Outlet Mall. This project will perform services that will include but not be limited to utility coordination, geotechnical investigations and reports, land acquisition services, drainage design and permitting, contract plans, specifications and estimates and phase III support.
The original agreement assumed a project duration of eight (8) months. However, due to expansion of the scope of the project the duration extended beyond twelve (12) months. Additional tasks included but is not limited to:
- Expanded Utility Coordination
-Additional Survey
-Plat preparation and property acquisition negotiation
- Expanded storm sewer and detention design
- Additional design coordination with development projects in the vicinity of the construction.
- Additional meetings
Further explanation of additional services is provided in the attached Exhibit A -Professional Services Agreement Amendment No. 1.
DISCUSSION:
Exhibit A is a proposal from HR Green, Inc. to provide the above explained additional services. The additional scope and design added additional cost to the construction of this project. Typically design services of this nature are within 7-12% of the construction costs. This amendment would bring the percentage of design costs to just over 7%.
The original contract was an hours-based contract and when the scope was expanded additional cost was required. This additional cost will also cover the costs to design the truncated project as required.
This will be paid for through GO bonds and Capital Improvement Funds
Current accounts where money is held for 2024 are:
355-4060-431.73-99- $6,600,000
340-4060-431.73-99- 480,000
This additional contract cost was budgeted for 2025.
IMPACT STATEMENT:
This amendment is for a design project, the construction of these design plans will cause traffic to be interrupted periodically. All staging and traffic control information is included in the design plans. This will limit the disruption as much as possible.
RECOMMENDATIONS:
Staff recommends this for approval, please forward this to City Council for approval.
cc: Infrastructure and Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of an addendum to a Phase 2 Design Engineering Services contract with HR Green, Inc in the not to exceed amount of $256,291.09 for the Farnsworth-Bilter-Church Roadway Widening, Resurfacing and Intersection Improvements.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to reconstruct, widen, and resurface Farnsworth Ave, Bilter Road and Church Road as well as make intersection improvements, and
WHEREAS, HR Green, Inc was chosen as the preferred construction engineering consultant firm after a qualifications-based selection process, and
WHEREAS, the 2025 City budget provides for a $256,291.09 increase in this existing contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that an addendum to the existing Engineering Contract with HR Green, Inc. in the not to exceed amount of two hundred fifty six thousand two hundred ninety one and nine cents ($256,291.09) shall be and hereby is approved.