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TO: Mayor Richard C Irvin
FROM: L. Eric Schoeny, P.E. Superintendent of Water and Sewer Maintenance
DATE: September 14th, 2020
SUBJECT:
A resolution authorizing the Director of Purchasing to adopt unit prices submitted by Waste Management of Illinois for the disposal of excavated spoils that cannot be classified as Clean Construction Demolition Debris (CCDD).
PURPOSE:
The purpose for this resolution is to provide a means for the City's Water and Sewer Maintenance Division to dispose of spoils that cannot be disposed of as CCDD material.
BACKGROUND:
35 ILL. Adm. Code 1100 requires testing of soils excavated from sites with a history of activity that may have resulted in soil contamination. The code also requires that spoils excavated from residential sites be tested for pH. Soils that do not meet the requirements for disposal at a CCDD landfill must be disposed of at a facility permitted to accept such contaminated material.
The City of Aurora's Water and Sewer Maintenance Division regularly generates excavated spoils while maintaining the City's water and sewer infrastructure. Environmental Science professional services are required to classify excavated spoils for proper disposal. Depending on the results of the soils analysis, spoils are disposed of as CCDD, non-special waste or special waste.
DISCUSSION:
On August 23, 2020, the City's Purchasing Division advertised a request for proposals for the disposal of non-CCDD material. Six potential contractors and several bid sites viewed the document from the City's website. On September 9th, 2020, the Purchasing Division opened a proposal from the sole submitter, Waste Management of Illinois.
As shown on the attached proposal submitted by Waste Management, the bid price per ton disposal fee for the next 12 months is $23.00 per ton, with an option for a 5% increase per annum.
Local preference does not apply to this proposal.
Funding for this expense is provided in the 2020 budget in account 510-4063-511.36-13 within the Water and Sewer Fund. The 2020 budget includes $105,000, of which $15,000 is unencumbered. The 2021 proposed budget includes $135,000 for non-CCDD landfill expenses. Based on historic activity it is estimated that approximately 5000 tons of non-CCDD spoils will be generated over the next 12 months.
IMPACT STATEMENT:
This resolution is needed in order to provide a means for disposing of excavated soils that are generated on a day to day basis by the City's Water and Sewer Maintenance Division.
RECOMMENDATIONS:
Please consider adopting the attached resolution.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to accept per ton dump fees from Waste Management of Illinois for the disposal of non-special and special excavated soil.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, on September 9th, 2020 the Director of Purchasing received one proposal for the disposal of excavated spoils that cannot be classified as Clean Construction Debris from Waste Management of Illinois; and
WHEREAS, said proposal is for the amount of $23.00 per ton and is valid for 12 months with the option of a 5% increase per annum; and
WHEREAS, the contract will be for one year with two one-year extensions possible based on mutual agreement between the contractor and City of Aurora, for which the Director of Purchasing shall have the authority to take any and all steps necessary to execute and implement the extensions stated in the contract without further approval required by City Council; and
WHEREAS, the 2020 and proposed 2021 budget includes funding for this expense in account number 510-4063-511.36-13; and)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to adopt the per ton dump fee submitted by Waste Management of Illinois included herein as attachment A.