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Aurora, Illinois

File #: 24-0572    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/25/2024 In control: City Council
On agenda: 2/25/2025 Final action: 2/25/2025
Title: A Resolution to award the Middlebury Dr to LaJolla Ct Water Main project located in Ward 9 to H. Linden & Sons Sewer and Water, Inc. in the bid amount of $438,280.
Attachments: 1. Exhibit A - Location Map, 2. Exhibit B - Ad for Bid, 3. Exhibit C - Bid Tab, 4. Exhibit D - Advertised Bid Documents, 5. Exhibit E - Contractor Submittal

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TO:                     Mayor Richard C. Irvin

 

FROM:                     Kurt Muth, PE, Engineering Coordinator

 

DATE:                     February 10, 2024

 

SUBJECT:

A Resolution to award the Middlebury Dr to LaJolla Ct Water Main project located in Ward 9 to H. Linden & Sons Sewer and Water, Inc. in the bid amount of $438,280.

 

PURPOSE:

Water main installation has been deemed necessary between Middlebury Drive to LaJolla Ct to increase system capacity.  The City's engineering consultant modeled the water distribution system in anticipation of the Lincoln Prairie development in the southeast area end of the system and identified two necessary water main extensions to serve potential commercial development at that location.  This is the last of those two locations.  As part of the development agreement, the Pulte Group will be reimbursing the city for the cost of this project including all City of Aurora engineering division efforts to design, permit and manage the construction of this project.  A 12” HDPE water main are being installed via directional drilling.

 

BACKGROUND:

A location map is attached as Exhibit A to show the limits of the project. Portions of the proposed water main are crossing ComEd and Fox Valley Park District (FVPD) property, a water main easement with ComEd is currently in progress and the water main easement for FVPD has been obtained. There are no services located within the project limits.

 

DISCUSSION:

The proposed improvements have been publicly advertised and bid in conformance with City procedures.  The advertisement for bid is attached as Exhibit B.  Five conforming bids were received, publicly opened and read aloud on July 24, 2024. The bid tabulation and H. Linden & Sons Sewer and Water, Inc.’s bid are attached as Exhibits C and E.

 

At the time of the bidding, construction was proposed to be in 2024, but due to the length of time it has taken to acquire a water main easement with ComEd, construction will happen in 2025. Due to inflation of material, H. Linden & Sons has requested an increase in price for Item No. 7 (Water Main HDPE (Trenchless), 12") from $180 per LF to $195 per LF. This increased the contract amount from the original bid opening amount of $418,705 to $438,280. H. Linden & Sons is still the lowest bidder even with the unit price increase.

 

This project was subject to the Local Preference Ordinance, however no local contractors submitted.

 

The project amount ($438,280) is budgeted for in 2025 within account 510-4058-511-73-01 (IC062) which has a 2025 budget amount of $750,000.

 

IMPACT STATEMENT:

The increase in traffic will be temporary and negligible.

 

RECOMMENDATIONS:

I request the proposed resolution be adopted.

 

 

cc:                     Infrastructure & Technology Committee

 

CITY OF AURORA, ILLINOIS

 

RESOLUTION NO. _________

DATE OF PASSAGE ________________

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A Resolution to award the Middlebury Dr to LaJolla Ct Water Main project located in Ward 9 to H. Linden & Sons Sewer and Water, Inc. in the bid amount of $438,280.

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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and

 

WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and

 

WHEREAS, water main installation has been deemed necessary on between Middlebury Drive and LaJolla Ct to increase system capacity; and

 

WHEREAS, the proposed improvements have been publicly advertised and bid in conformance with City procedures; and

 

WHEREAS, five conforming bids were received and read aloud on July 24, 2024 with H. Linden & Sons Sewer and Water, Inc. in the bid amount of $438,280.

 

WHEREAS, the project ($438,280) is budgeted for in 2025 within account 510-4058-511-73-01 (IC062) has a 2025 budget amount of $750,000.

 

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with H. Linden & Sons Sewer and Water, Inc. in the bid amount of $438,280.