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TO: Mayor Thomas J. Weisner
FROM: Dan Barreiro, Chief Community Services Officer
DATE: March 17, 2014
SUBJECT:
Resolution Accepting the Proposal from Communities In Schools of Aurora (CIS) to Serve as Third Party Administrator (TPA) for Youth Programs in the Amount of $412,000.00 in 2014, and, for 2 One Year Extensions in 2015 and 2016 for a Total of Three Years, with Increases Based on the Consumer Price Index for All Urban Users (CPI-U).
PURPOSE:
Support of a Resolution to approve an agreement with CIS as TPA for youth programs.
BACKGROUND:
2013 was the 4th year of utilizing CIS as TPA for summer and youth development programs. In addition to working with School Districts 129, 131, 204, 308, and Aurora University, CIS partnered with 14 different agencies on programs.
DISCUSSION:
The total cost of the proposed services is $412,000.00 in 2014. The Youth & Senior Services budget has sufficient resources in account 101-1370-440.32-20 for these services. The amount recommended for youth programming has been maintained at the same cost as the previous two years plus a 3% increase in 2014, which averages to 1% over the past 3 years. The agreement would allow for 2 one year extensions in 2015 and 2016 for a total of three years, with increases tied to the Consumer Price Index for All Urban Users (CPI-U). CIS will cooperate and assist with the administration of surveys and data collection and programs will be approved by the Community Services Department and the Youth & Senior Services Division for each program year.
IMPACT STATEMENT:
The agreement will require CIS to submit pay request invoices to the Community Services Department for services rendered and Community Services Department review, pay requests will be forwarded to the Finance Department for Check issuance.
RECOMMENDATIONS:
To place the Resolution on the next Finance Committee meeting agenda for consideration.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Accepting the Proposal from Communities in Schools of Aurora (CIS) to Serve as Third Party Administrator (TPA) for Youth Programs in the Amount of $412,000.00 in 2014 and for 2 One Year Extensions in 2015 and 2016 for a Total of Three Years, with Increases Based on the Consumer Price Index for All Urban Users (CPI-U).
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Aurora's CIS started in 1991 and was incorporated in 1994, and has a mission to champion the connection of needed community resources with schools to help young people successfully learn, stay in school, and prepare for life, and CIS creates partnerships in educational environments that adapt to the needs of the students and connects young people with services such as in some schools, services are made available to all students and their families, and in other schools, services are connected with particular students in need, and community resources are brought to the students and families through after-school and summer programs; and
WHEREAS, CIS works in partnership and collaboration to provide quality youth programming such as the MYTIME City Wide After School Program, 21st Century Community Learning Programs, and was approved by the City as 2010, 2011, 2012, and 2013 TPA for Youth Programs and was determined to have administered the programs successfully; and
WHEREAS, there is a continuing need for such quality programming in our community, and whereas the 2014 City Budget General Fund provides $412,000.00 for Youth Programs, in account number 101-1370-440.32-20, and the City desires to approve an agreement with CIS to continue serving as TPA for 2014 and 2 one year extensions in 2015 and 2016 for youth programs to benefit the youth of the City of Aurora.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The City Council of the City of Aurora, Illinois, hereby authorizes the Mayor to contract with CIS to serve as TPA in 2014 for programs from funds budgeted in 101-1370-440.32-20, Contracted Services, in the amount of $412,000.00 and for 2 one year extensions in 2015 and 2016 for a total of three years, with increases based on the Consumer Price Index for All Urban Users (CPI-U).
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Attachment A-Summer Camp Locations
Attachment B-Summer Camp Employment
Attachment -COA Agreement for TPA Services 2014