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TO: Mayor Richard C Irvin
FROM: Michael Houston Assistant Superintendent of Water and Sewer Maintenance
DATE: April 11, 2023
SUBJECT:
Replace a 2004 Combination Sewer Cleaning Machine with a VAC-CON Model V312HE/1300 LA Combination Sewer Cleaning Machine from EJ Equipment of Manteno Illinois in the amount of $563,662.00
PURPOSE:
The purchase of a new combination sewer cleaning machine is needed in order to help ensure that the City of Aurora meets its Environmental Protection Agency National Pollutant Discharge Elimination System (EPA NPDES) permit requirements and to minimize sewage basement backups and street flooding.
BACKGROUND:
The US and Illinois EPA expect municipalities like the City of Aurora to proactively maintain their sewer systems in order to avoid sanitary sewer overflows (SSO's) and minimize pollutants in storm water runoff . SSO's result in raw sewage discharges into the Fox River and other streams as well as basement sewage backups. SSO's are often caused by blockages in publicly owned sewers that could be avoided through regular sewer cleaning.
The City of Aurora's Water and Sewer Maintenance Division is responsible for cleaning approximately 1,200 miles of sanitary, combined and storm sewers as well as approximately 16,000 manholes and over 30,000 catch basins. Catch basins are storm inlets designed to protect sewer pipes by trapping debris in sumps. For catch basins to perform properly and avoid street flooding they need to be cleaned on a regular basis. The existing 2004 Sewer Cleaning Machine is inoperable and beyond its useful life span.
DISCUSSION:
Water and Sewer Maintenance is recommending that the City of Aurora purchase the VAC-CON sewer cleaning machine from EJ Equipment using the Sourcewell Cooperative Purchasing Agreement contract number 101221-VAC in the amount of $563,662.00 after the trade in of an existing 2004 VAC-CON in the amount of $20,000. Funding for this purchase includes $457,500.00 in account number 510-4063-511.75-10 within the 2023 Water and Sewer Fund budget and a budget transfer is in progress to utilize $106,162.00 from account number 280-1852-512.75-10 Drainage Fund.
IMPACT STATEMENT:
The purchase of this sewer cleaning machine will help the City comply with state and federal permit requirements and reduce basement sewer backups and street flooding.
RECOMMENDATIONS:
That the City Council consider approving the attached resolution.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to purchase a VAC-CON Combination Sewer Cleaning machine from EJ Equipment 6949 N. 3000 E. Rd. Manteno, IL 60950 in the amount of Five Hundred Sixty Three Thousand Six Hundred Sixty Two Dollars and no Cents. ($563,662.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The Water and Sewer Division received a quote from EJ Equipment utilizing the SourceWell Cooperative Purchasing agreement number 101221-VAC
WHEREAS, EJ Equipment is to provide one VAC-CON Model V312HE/1300LA in the amount of Five Hundred Sixty Three Thousand Six Hundred Sixty Two Dollars and no cents ($563,662.00) after the trade in of an existing 2004 VAC-CON in the amount of Twenty Thousand Dollars and no cents ($20,000)
WHEREAS, the 2023 budget includes funding for this item in account 510-4063-511.75-10 within the Water and Sewer Fund and account 280-1852-512.75-10 Drainage Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The Director of Purchasing is hereby authorized to purchase a new VAC-CON Model V312HE/1300LA combination sewer cleaning machine for the Water and Sewer Maintenance Division in the amount of Five Hundred Sixty Three Thousand Six Hundred Sixty Two Dollars and no cents ($563,662.00).