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TO: Mayor Richard C. Irvin
FROM: Kenneth Schroth, City Engineer/Director Public Works
DATE: October 10, 2017
SUBJECT:
Resolution authorizing the Mayor and City Clerk to execute the Local Agency Agreement to execute the construction engineering services agreement with HRGreen which will include Federal participation for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project, Section 16-00313-00-MS (Wards 1 & 6)
PURPOSE:
To authorize the Mayor and City Clerk to execute the local agency agreement for Federal participation with the State of Illinois Exhibit "A" and construction engineering services agreement with HRGreen Exhibit "B" for the ATC Regional Facility Enhancement Project.
BACKGROUND:
The proposal is part of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project (CIP A059). Located in downtown Aurora, the proposed improvements will help serve as a catalyst to future development. The project is comprehensive in nature and focused on renovating Broadway / IL Route 25, the ATC parking facilities, and providing a bicycle/pedestrian bridge that will span the Fox River. The vehicular improvements will include the relocation of the existing Pace Bus staging area and traffic signal to the main ATC parking facility, the reconfiguration parking stalls to add efficiency, a landscaped median in Broadway, and additional parking stalls in Lot W. The new bicycle/pedestrian bridge will provide access to the west side of the river, connect two regional trails, and provide access to additional parking for the ATC and RiverEdge Park. Please refer to the Overall Project Location attachment.
The approximately $14.7M dollar project is being funded largely by a CMAQ grant in an amount up to $11.4M, additional construction funding is being provided by the Kane County Forest Preserve in the amount of $1.65M, and the balance of the funding is to come from the 2017 GO Bond Issuance in the amount $1.65M for construction and construction engineering. Additionally, $0.7M for utility work and $1.4M for Phase I and II Engineering has been funded from the bond, and $350K from the Kane County Forest Preserve went towards Phase II Engineering.
For some additional background on the CMAQ grant process, in March of 2015, the City applied for Federal funding for the Congestion Mitigation and Air Quality (CMAQ) Improvement grant program administrated by the Chicago Metropolitan Agency for Planning (CMAP). In October 2015, the City's project was approved for programming. Federal funds granted to the City totaled, $8,625,982 with Phase II engineering design cost of $598,071 in 2018 and construction value of $8,027,911 in 2019.
In June of 2016, the City received proposal from WBK Engineering LLC for Phase II engineering design services. WBK Engineering LLC lead a team of consultants from Christopher B. Burke Engineering Ltd (CBBEL) and T.Y Lin International Group (T.Y. Lin). In order to accelerate the design, the City entered and elected to locally fund Phase II engineering design (Resolution R16-170).
In July of 2017, the City requested a change in schedule and cost increase from CMAP to advance the City's project to 2018 construction. With the completion of phase I and II engineering design work and submittal of the pre-final plan, the City demonstrated to CMAP that the City's project was ready for approval and proposed project letting on January 19, 2018. CMAP approved the City's request to move up construction for 2018 and a funding increase. The total CMAQ Grant for construction and Phase III engineering is now for an amount up to $11,482,924. This project will be administered through IDOT according to the local agency agreement and IDOT will invoice the City for the City’s portion of the cost of the improvements.
Staff has been working with its engineering consulting team to advance the Phase I and II design, Phase III contracts, and acquisition and utility relocations, with the goal of meeting deadlines for the January 2018 letting. If successful in doing so the construction process is planned to commence in early 2018 with project completion in early 2020.
DISCUSSION:
The attached Local Agency Agreement and Phase III Engineering contract with HRGreen are being proposed to facilitate the construction of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project in early 2018.
In August 2017, the City issued a Request for Qualification (RFQ) for Phase III construction engineering services per IDOT's qualification base selection (QBS) procurement requirement. The City received eight RFQ submittals. Staff from Engineering and Planning and Zoning Division reviewed, ranked and scored the submitted RFQ based on firm experience, expertise, technical skill, understanding of project scope, firm capability and availability, and firm location to the project.
HRGreen received the highest ranking and was selected as the recommended firm to perform construction engineering services. HRGreen is an Illinois firm with 100 years of providing engineering services and with experiences with seven Fox River bridge projects, including most recently the City's Indian Trail bridge construction. The Phase III construction engineering services agreement from HRGreen is attached as Exhibit "B" in the amount is not to exceed $1,198,394 which equates to 9.184% of the estimated construction cost ($13.1M).
IDOT required 5 copies of the executed Local Agency Agreement with original signatures and 4 copies of the executed phase 3 construction engineering agreement with HRGreen. The work contemplated in this agreement was included in the approved 2017 A059 CIP budget and the account from which the project is to be funded is 353-4433-437.73-20.
IMPACT STATEMENT:
City will be working with Metra, Pace and BNSF and the contractor to minimize impact to the commuting public. Staff would anticipate that this project will increase the City’s overall tax base and viability by facilitating investment and development which will offset maintenance costs and any incidental Department or staffing impacts of coordinating the project.
RECOMMENDATIONS:
Staff would recommend APPROVAL of the resolution authorizing the Mayor and City Clerk to execute the Local Agency Agreement to execute the construction engineering services agreement with HRGreen which will include Federal participation for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project. Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency Agreement for Federal participation with the State of Illinois and to execute the construction engineering services agreement with HRGreen for Aurora Transportation Center (ATC) Regional Facility Enhancement Project
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, in March 2015, the City applied for Congestion Mitigation and Air Quality Improvement Program Grant (CMAQ). In October 2015, the City’s received notification from Chicago Metropolitan Agency for Planning (CMAP) that the City’s project had been approved for programming; and
WHEREAS, the City received design approval in August 2017 and final engineering plans and specifications have been submitted to IDOT for approval with a proposed project letting of January 19, 2018; and
WHEREAS, there is a need for a Local Agency Agreement with the State of Illinois to provide federal funding for the project. A copy of said funding agreement is attached hereto and incorporate as Exhibit "A" Local Agency Agreement; and
WHEREAS, the City has performed a Qualification Based Selection (QBS) Process which is required by IDOT for federal funds and has determined that that HRGreen is the highest ranked and chosen firm for Phase III Engineering services; and
WHEREAS, the City has received a proposal for professional construction engineering services from HRGreen, a copy of construction engineering services agreement is attached hereto and incorporate herein as Exhibit "B" Construction Engineering Services. The City will have to front fund the Phase III engineering cost and will be reimbursed 80% of the value; and
WHEREAS, Federal funding for this project will be administered through IDOT according to the attached Local Agency Agreement and IDOT will invoice the City for the City’s portion of the cost of the improvements; and
WHEREAS, the GO 17 Bond will provide $4,240,195.80 for this CIP project in Account No. 353-4433-437.73.20
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the Mayor and City Clerk are hereby authorized to execute the Local Agency Agreement with the IDOT and also a Construction Engineering Services Agreement with HRGreen as substantially set forth in Exhibits A and B for the City's ATC Regional Facility Enhancement Project.
BE IT FURTHER RESOLVED that the Mayor is hereby authorized any other such documents related to advancement and completion of said project.