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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, P.E., Assistant Director of Public Works/Assistant City Engineer
DATE: July 1, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to execute an agreement with R.C. Wegman in an amount not to exceed $4,148,794 for construction management services and the first bid package for the RiverEdge Park Phase II Expansion.
PURPOSE:
Authorizing the execution of a contract in order to commence construction of the RiverEdge Park Phase II Expansion in the fall of this year.
BACKGROUND:
In 2023, the City began working with Ratio Architects for the development of plans for the expansion of RiverEdge Park. As that work is nearing completion, a construction management firm is now required to begin the work onsite. In May, 2023, the City advertised the work and received statements of qualifications from two firms. Staff reviewed those submittals and found R.C. Wegman to be the most qualified firm to provide these services. A summary of the reviewed submittals is attached as Exhibit 1. The contract with R.C. Wegman is attached as Exhibit 2.
The park expansion will include the construction of a new backstage facility, a new beverage pavilion with a VIP deck, a new lawn seating area, a southern gate building and a new restroom facility.
Additionally, staff is working with R.C. Wegman to bid the first round of the improvements, being the underground and foundation work at the backstage building. As this building will take the longest to construct, starting this immediately following the end of the shows at RiverEdge Park this fall will be crucial to having the facility ready before the 2025 Christkindl Market. In addition to the construction management services, approval of this item will also serve as authorization to expend those funds after they are competitively bid by Wegman in August.
DISCUSSION:
Completing the Phase II Expansion of RiverEdge Park will allow for greater capacity at shows, and the park will be a better attraction for acts due to the new backstage accommodations. This project is budgeted in 2024, with funding available in account 356-4440-451.73-43, 354-4440-451.73-43 and 355-4440-451.73-43 (CIP A062). Of the $4,148,794, $2,000,000 is to be authorized for the first bid package and the remainder is the construction management fee.
IMPACT STATEMENT:
During construction, capacity at the park will be limited, as the entire south half of the park will be fenced off for construction. The goal is to have the improvements substantially complete before the 2025 Christkindl Market.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to execute an agreement with R.C. Wegman in an amount not to exceed $4,148,794 for construction management services and the first bid package for the RiverEdge Park Phase II Expansion.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, staff has been working on the design of the expansion for the past year; and
WHEREAS, in May, 2023, the City advertised for construction management services at the park; and
WHEREAS, the City selected R.C. Wegman as the most qualified of the two submittals received; and
WHEREAS, this initial contract with R.C. Wegman covers the management services and also an allowance for the first bid package, which will be let in August; and
WHEREAS, construction of the first bid package will commence in the third week of September; and
WHEREAS, funds for these improvements are in the 2024 budget in accounts 354-4440-451.73-43, 355-4440-451.73-43 and 4440-451.73-43 (CIP A062); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to execute an agreement with R.C. Wegman in an amount not to exceed $4,148,794 for construction management services and the first bid package for the RiverEdge Park Phase II Expansion.