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TO: Mayor Richard C. Irvin
FROM: Mike Kaufman, Assistant Fire Chief
Jim Birchall, Chief Public Facilities Officer
DATE: October 21, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to provide funding to Leopardo Construction of Hoffman Estates, IL in the amount of $11,488,361 for the complete Guaranteed Maximum Price (GMP) scope, not including soft costs, plus a 5% contingency for construction of new Fire Station #9.
PURPOSE:
Authorizing the allocation of funds to Leopardo Construction in order for them to execute the contracts for bid package 1 and the remaining bid packages for the construction of new Fire Station #9. Executing the building of this station will provide reduced response times, therefore providing greater protection of life and property to the citizens of Aurora. In addition, the move into new Fire Station #9 will eliminate the increasing cost of maintaining and repairing the outdated current Fire Station #9.
BACKGROUND:
In 2021, the Aurora Fire Department hired a consultant to conduct a Fire Station location analysis to establish optimal locations for a planned additional fire station and relocation of two (2) stations, required to effectively meet fire and EMS service demand due to the continued growth and development of the city. The study determined it would be in the best interest of the public and the Fire Department to construct a new Station #13 and relocate Stations #9 and #4. Following council approval, a capital improvement plan (CIP) for the relocations and new buildings was submitted and approved. Staff released a request for proposals (RFP) on May 15, 2022, for architectural services and began looking for property. The acquisition of property for Station #9 was approved on September 12, 2023. Leopardo Construction was approved as the construction manager for the Station #9 project on August 27, 2024.
DISCUSSION:
In 2023 the City of Aurora began work with FGM Architects and Cordogan and Clark to develop plans for three new Fire Stations. As the programming and schematic design was nearing completion, a construction management firm was required to begin work on the sites. In March 2023, the City advertised the work and received statements of qualifications from nine firms. Staff reviewed these proposals and interviewed the top three.
After the interviews and internal discussion, staff determined it would be best to select one firm to be the Construction Manager and Leopardo Construction Inc. was selected to manage these projects.
For Fire Stations #9 and #13, Leopardo Construction has been working with FGM Architects and has calculated a Guaranteed Maximum Price (GMP) for the stations. Fire Station #9 is anticipated to cost $11,488,361. This includes the construction manager fees approved with R24-284 on August 27, 2024, preconstruction services, allowances for: weather conditions, soils, material testing, bonds, and a 3% contingency. This does not include soft costs such as design, FFE, IT, security equipment/items, Comed and Nicor services or the City's request for an additional 5% contingency ($546,752.40).
Leopardo Construction has published and received bid package #1 which contained 22 bid items for each station and received a total of (199) bids between Fire Station #9 and #13. This is not yet including Bid Package #2, that will be bid in early 2025. Leopardo Construction is following the City's Local Preference Ordinance and reaching out to MWBE vendors for participation. We will receive a recap of each bid package that shows MWBE participation, local Aurora vendors awarded and those local vendors who were awarded because of the Local Preference Ordinance.
This resolution will allow Leopardo Construction to begin to execute the contracts that have been selected via the bidding process. This would allow for groundbreaking of the new Fire Station #9 to occur sometime between November 27 and December 11.
Funding is provided in account #355-3033-422-72.35 using project code C013.
IMPACT STATEMENT:
Completion of Fire Station #9 will allow the Fire Department to continue to offer outstanding fire protection to the citizens and visitors within the City of Aurora. By relocating this fire station to this location, fire and EMS response times will improve.
RECOMMENDATIONS:
I request that this resolution be adopted.)
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to provide funding to Leopardo Construction of Hoffman Estates, IL in the amount of $11,488,361 for the complete Guaranteed Maximum Price (GMP) scope, not including soft costs, with a 5% contingency for construction of new Fire Station #9.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, multiple steps have been taking place over the last few years to select the appropriate location for new Fire Station #9 and work with architects performed in order to design a functional fire station that will allow the Fire Department to grow and improve response times for residents and visitors of Aurora; and
WHEREAS, the City of Aurora chose Leopardo Contruction to manage the construction of Fire Station #9 in August, 2024 (R24-284); and
WHEREAS, the initial bid package and process has been completed and Leopardo is ready to execute contracts for the selected bids; and
WHEREAS, funds for this station will come from account 355-3033-422.72.35 with project code C013.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: A resolution authorizing the Director of Purchasing to provide funding to Leopardo Construction of Hoffman Estates, IL in the amount of $11,488,361 for the complete GMP scope, not including soft costs, with a 5% contingency for construction of new Fire Station #9.