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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: November 22, 2021
SUBJECT:
Resolution adopting unit price bids for the full replacement of disturbed lead water service lines within the City of Aurora in 2022.
PURPOSE:
To assist City of Aurora water customers impacted by water distribution system maintenance with the full replacement of their disturbed lead water service lines.
BACKGROUND:
The City Council established the Private Service Line Replacement Program in August 2018 which was recently revised in August 2021. The 2018 Program originally included the City replacing the portion of a lead water service line in the public right-of-way with copper pipe when a lead service line is disturbed due to required maintenance or the homeowner has committed to replacing the private portion of the service at the same time. The 2021 approved policy revision allows for the full replacement of lead service lines from the water main to the water meter instead of just the replacement in the City Right-of-way.
The 2022 On-call Lead Service Line Replacement Contract was publicly advertised for bids. The proof of advertisement is attached as Exhibit A. Contractors were invited to submit unit price bids for the on-call replacement of full lead service lines within the City. The bids were received on November 10, 2021. The four qualified bids are tabulated on Exhibit B. The unit prices from each bid were inserted into an example service replacement job and the bid tabulation shows the ranking of the bids that was established by this example job total. The location and timing of these services will be based on future need and they will be offered to the contractors based on the order listed in the bid tabulation. The individual bids are included as Exhibits C, D, E, and F. These unit prices will be valid through December 31, 2022.
DISCUSSION:
Based on the average number of leaking water services over the last several years, the engineering division anticipates a total contract need of $1,500,000.00. The proposed 2022 budget provides funding for this expense within the Water and Sewer Fund in account 510-4058-511.73-02 (IC080) which has an anticipated budget of $2,000,000. This contract was subject to the local vendor preference ordinance, and two local qualified bidders submitted. However, neither local bidder was within 5% of the low bid and therefore did not impact the bid results.
IMPACT STATEMENT:
Adopting this resolution will provide an efficient means for the City to contract for the replacement of lead water service lines within the City.
RECOMMENDATIONS:
Staff recommends the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution adopting unit price bids for the for the on-call full replacement of disturbed lead water service lines within the City.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, on November 10, 2022 the City of Aurora received and opened proposals submitted by four qualified contractors in response to Bid Number 21-77 for the full replacement of disturbed lead water service lines within the City; and
WHEREAS, the engineering division anticipates a total contract need of $1,500,000.00; and
WHEREAS, the proposed 2022 budget provides funding for this expense within the Water and Sewer Fund in account 510-4058-511.73-02 (IC080) which has an anticipated budget of $2,000,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: subject to the line item approval in the 2022 budget, the City of Aurora's Director of Purchasing is hereby authorized to adopt the unit prices for the full replacement of disturbed lead water service lines within the City as listed on the attached "Exhibit B".