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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 15, 2025
SUBJECT:
A Resolution to award a contract to Builders Paving, LLC in the amount of $5,873,168.00, and to appropriate $3,500,000.00 of MFT Funds for the 2025 Citywide Street Resurfacing-EAST project.
PURPOSE:
To award the Construction Contract for the 2025 Citywide Street Resurfacing-EAST project and to appropriate Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution for MFT Section No. 25-00000-00-GM.
BACKGROUND:
The City maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. Like last year, the 2025 Citywide Resurfacing Project has been broken up into 2 separate contracts. This Construction Contract includes the resurfacing of 25.7 lane miles of streets throughout the City. Both of the 2025 Citywide Resurfacing Projects combined will resurface a total of 43.0 lane miles of streets. In 2022 the City resurfaced 40.6 lane miles, in 2023 the City resurfaced 43.4 lane miles of streets, and in 2024 the City resurfaced 38.4 lane miles of streets.
DISCUSSION:
Bids were opened and publicly read on April 30, 2025. The bid tabulation for the bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Builders Paving, LLC of Hillside, IL in the amount of $5,873,168.00 which is 2.07% less than the Engineer's Cost Estimate. A copy of the submitted bid is attached as Exhibit 'D' and the advertised bid documents are attached as Exhibit 'E'. Builders Paving is IDOT Certified and has previously completed work for the City of Aurora on a number of resurfacing projects, including the 2022 road program and several federally funded resurfacing projects. We recommend awarding the 2025 Street Resurfacing Projects, MFT Section No. 25-00000-01-GM, to Builders Paving LLC for the unit prices submitted.
Due to the funding source, the local preference ordinance does not apply.
The list of streets to be resurfaced is shown in the attached Exhibit 'B'. This list shows the entire street network that will be resurfaced in 2025 under both contracts, and is color coded to show which road is included under which contract. The roads and costs included in this EAST contract are shown in green.
This project will be completed with a combination of MFT, CDBG, Cap Imp, and Water & Sewer funds.
IDOT requires City Council appropriation of Motor Fuel Taxes prior to expenditure of funds. The IDOT Resolution appropriating MFT funds in the amount of $3,500,000 for Street Maintenance is attached as Exhibit 'C'.
The 2025 City Budget provides funds for this project in the following accounts:
|
Motor Fuel Tax |
GB001 |
203-4060-431.76-09 |
$ 3,500,000.00 |
|
Municipal Motor Fuel Tax |
GB097 |
212-4060-431.73-91 |
443,168.00 |
|
CDBG |
GB097 |
221-1330-801.43-02 |
250,000.00 |
|
Ward #9 Projects Fund |
|
319-4060-431.38-55 |
95,000.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
1,500,000.00 |
|
Water & Sewer - Sanitary Sewer |
IB018 |
510-4063-511.73-14 |
85,000.00 |
IMPACT STATEMENT:
Construction is expected to begin in June and be substantially completed by October. Each street will be under construction for 8 to 10 weeks and will have some impact to local traffic.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to Builders Paving, LLC in the amount of $5,873,168.00, and to appropriate $3,500,000.00 of MFT Funds for the 2025 Citywide Street Resurfacing-EAST project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface streets and complete other city wide road projects as listed in the attached and incorporated as Exhibit 'B'; and
WHEREAS, bids were received and publicly opened and read on April 30, 2025 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Builders Paving LLC, 4401 Roosevelt Rd, Hillside, IL, 60162 was the lowest responsible bidder in the amount of $5,873,168.00; and
WHEREAS, State Motor Fuel Tax (MFT) funds will be utilized for this project and the supplemental MFT Resolution appropriating $3,500,000.00 of these funds is attached hereto and incorporated as Exhibit 'C'; and
WHEREAS, the 2025 City Budget provides funds for this project in the following accounts:
|
Motor Fuel TaxGB001203-4060-431.76-09$ 3,500,000.00 |
|
|
|
|
Municipal Motor Fuel Tax |
GB097 |
212-4060-431.73-91 |
443,168.00 |
|
CDBG |
GB097 |
221-1330-801.43-02 |
250,000.00 |
|
Ward #9 Projects Fund |
|
319-4060-431.38-55 |
95,000.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
1,500,000.00 |
|
Water & Sewer - Sanitary Sewer |
IB018 |
510-4063-511.73-14 |
85,000.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: by the City Council of the City of Aurora, Illinois, as follows: that the Mayor is hereby authorized to execute a contract with Builders Paving, LLC for the unit prices shown within the bid as set forth in Exhibit 'A'; and further
BE IT RESOLVED, that three million five hundred thousand dollars ($3,500,000.00) of available MFT Funds, Motor Fuel Tax Section Number 25-00000-00-GM shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Mayor and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Maintenance Under the Illinois Highway Code, Form (BLR 14220)” attached to this Resolution as Exhibit 'C'.