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TO: Mayor Richard C. Irvin
FROM: Bryan Handel, Lieutenant, APD
Liz Robinson-Chan, Commander, APD
DATE: April 19, 2023
SUBJECT:
Increasing the purchasing authority conferred to the Chief Financial Officer by resolution R20-249 to purchase an additional eighteen (18) body-worn cameras and related software and equipment for the Aurora Police Department by $151,372.52.
PURPOSE:
The Police Department requests that the Council increase the amount it authorized in Resolution R20-249 to allow for the purchase of an additional eighteen (18) Body-Worn Cameras, including hardware and software components, installation and training services, and warranty. This increase is necessary due to newly hired officers within the Police Department and to conform with State requirements.
BACKGROUND:
On October 27th, 2020 resolution R20-0249 was approved by the City Council for the purchase of body-worn cameras and the supporting software for officers at the Police Department.
Resolution R21-158 approved the purchase of an additional thirty-five (35) Body-Worn cameras to comply with Illinois Public Act 101-0652 (“Safe-T Act”).
This resolution is requesting an additional eighteen (18) Body-Worn cameras for assignment to newly-hired police officers.
DISCUSSION:
The new Body-Worn cameras and related software and equipment are being prorated across the remaining term of the existing contract with Axon through September 2026. The annual fees for these eighteen (18) Body Worn-Cameras and associated software and equipment is shown below:
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The total (3 yrs.) cost are summarized below:
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April 2023 $50,457.50
September 2024 $50,457.50
September 2025 $50,457.50
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TOTAL $151,372.52
It is anticipated that American Rescue Plan Act (ARPA) federal funding will allow for this Public Safety Expense in account 287-3536-421.74-99 (BWC) for 2023. Future years will be budgeted in the general fund 101-3536-421.74-99 (BWC).
IMPACT STATEMENT:
Approval of this resolution for the additional purchase of body worn cameras and software will ensure compliance with the Law Enforcement Officer-Worn Body Camera Act and all of the requirements set forth in the law. Additionally, it will provide greater transparency and accountability, further strengthening public trust in the Police Department.
RECOMMENDATIONS:
That the City Council approve this resolution.
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution increasing the purchasing authority conferred to the Chief Financial Officer by resolution R20-249 to purchase an additional eighteen (18) body-worn cameras and related software and equipment for the Aurora Police Department by $151,372.52.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the utilization of technology to improve the transparency, safety, and efficiency of the Police Department services to the community; and
WHEREAS, the implementation of a body-worn camera system is a critical step in the provision of this transparency, safety and efficiency of these operations; and
WHEREAS, on October 27, 2020, the City Council approved R20-249 which established City policy with respect to the implementation of body-worn cameras by members of the Police Department; and
WHEREAS, the City Council finds that its expression of said policy set forth in R20-249 remains unchanged; and
WHEREAS, the City has conducted an in-depth analysis and review of body-worn camera systems to ensure these goals now and into the future; and
WHEREAS, on January 13th, 2021 the Illinois General Assembly passed what became Public Act 101-0642 and which included a mandate that law enforcement agencies implement the use of body-worn cameras for all law enforcement officers, including those serving in primarily administrative positions; and
WHEREAS, the reporting and record-keeping requirements set forth in Public Act 101-642 necessitates the procurement of software to assist the Department in complying with its statutory obligations.
WHEREAS, funding for 2023 will be from American Rescue Plan Act (ARPA) federal funding will allow for this Public Safety Expense in account 287-3536-421.74-99 (BWC). Future years will be budgeted in the general fund 101-3536-421.74-99 (BWC).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the purchasing authority conferred to the Chief Financial Officer by resolution R20-249 to purchase an additional eighteen (18) body-worn cameras and related software and equipment for the Aurora Police Department by $151,372.52.00.