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TO: Mayor Richard C. Irvin
FROM: Bryan Handell, Commander, Bureau of Support Services
Michael Pegues, CIO
DATE: 02/05/2024
SUBJECT:
Request approval to accept additional monies received from the Corridor Improvements Grant and award those monies to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for an amount not to exceed $251,592.15.
PURPOSE:
The City submitted an application for the Corridor Improvements Grant in 2021 and was awarded $1,200,000.00 in 2023. Since the time of the application, equipment and labor costs have increased significantly. Due to these increases, city staff asked for and was awarded an additional $251,592.15 by the Illinois Department of Commerce & Economic Opportunity (DCEO).
This resolution seeks to award these additional monies to Scientel Solutions LLC ("Scientel") to complete the projects agreed upon in R23-070. With the additional monies of $251,592.15, this will bring the total amount of the award to $1,451,592.15.
BACKGROUND:
The Corridor Improvements Grant was awarded to the City and accepted via resolution R23-010. Resolution R23-070 awarded the work to be completed to Scientel.
Following civil unrest on May 31, 2020, the Aurora Police Department and the IT Department identified areas of the city to place additional cameras and upgrade the existing camera inventory. A grant proposal was developed and submitted to the State of Illinois' Department of Commerce and Economic Opportunity (DCEO) under the Rebuild Distressed Communities Grant Program requesting funding to install cameras and license plate readers in the strategically identified locations. The State of Illinois subsequently contracted with LISC to administer the Rebuild Distressed Communities Grant Program. This grant was awarded to the City and was accepted via resolution R23-010.
DISCUSSION:
During delivery and implementation of the items agreed upon in R23-070, cost increases were experienced due to the gap in time from the application in 2021 and the award in 2023. Consequently, city staff requested these additional monies from LISC and was awarded an additional $251,591.15.
The project will continue to be managed by Scientel with oversight by the IT Department. Scientel was awarded the contract to maintain and manage the City's security camera network as approved in Resolution 21-135 in June of 2021.
Expenditures under this grant will continue to follow the city's procurement requirements as well as the bondable requirements set by the Rebuild Illinois Program and all applicable state or federal regulations.
The grant provides 100% of the funding for the project and there is no local cost match involved with the project. The following expense accounts will be used for this grant:
340-1280-419.61-40 - supplies-general/expendable tools/equipment purchases - $172,494.05
340-1280-419.32-20 - contracted services - $79,098.30.
The revenue account for this grant will be 340-1280-334.30-02
Budget amendments will be processed for these line items to account for the revenue and expenses related to the grant.
IMPACT STATEMENT:
This grant project will continue to improve safety and security for Aurora residents, businesses, and visitors. Equipment installed through this project will supplement and enhance the Aurora Police Department's existing security surveillance capabilities. Management of the project and maintenance of cameras will be the responsibility of the city's IT Department.
RECOMMENDATIONS:
That the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept additional monies received from the Corridor Improvements Grant and award those monies to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for an amount not to exceed $251,592.15.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the State of Illinois', Department of Commerce and Economic Opportunity has previously approved a $1,200,000 grant to the IT Department, administered by LISC, to cover the cost of installing security cameras and license plate readers; and
WHEREAS, the cost of equipment and labor increased significantly since the City applied for this grant in 2021; and
WHEREAS, the City was awarded an additional $251,592.15 from the State of Illinois', Department of Commerce and Economic Opportunity to cover these increased costs; and
WHEREAS, the Scientel Solutions LLC has performed admirably on this project; and
WHEREAS, the installation of said cameras will improve the safety and security of the entire community; and
WHEREAS, the following expense accounts will be used for this grant: for supplies-general/expendable tools/equipment purchases, account 340-1280-419.61-40; for contracted services, 340-1280-419.32-20; for consulting fees, 340-1280-419.32-80. The revenue account for this grant will be 340-1280-334.30-02. Budget amendments will be processed to these line items to account for the revenues and expenditures related to the grant.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to accept additional monies received from the Corridor Improvements Grant to enter into purchase agreements with Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for an additional amount not to exceed $251,592.15.