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TO: Mayor Thomas J. Weisner
FROM: James Dahl, MIS Director
DATE: July 24, 2015
SUBJECT:
Resolution for authorization to procure network switches and optical fiber installation in support of security cameras at three water and communication towers.
PURPOSE:
This request is in support of the City of Aurora Water Production Division's water and public safety tower security camera project. The request will provide the network infrastructure required to add remote cameras at three towers, and allow them to communicate with centrally located video servers.
BACKGROUND:
Water production management has an ongoing project to increase security at all towers located at their facilities. This requires the installation of video cameras, network equipment, and cabling infrastructure at each site.
Over the past two years MIS has been working with Public works staff to thoroughly plan and implement this ongoing project. In previous years cameras were installed throughout the Water Treatment Plant and River Intake facilities. In 2014 we were able to help facilitate the installation of video cameras in the Normantown and Barnes Road towers.
DISCUSSION:
The 2015 goal is threefold: 1) Add cameras at the Phillips Park, Indian Trail, and Church Road water towers. 2) Combine the water project with the Harris radio security camera project. 3) Create a network ring that will segment video traffic from day-to-day business, thereby eliminating degradation of network performance.
This request is purely for network infrastructure in support of the above goals. Actual purchasing of cameras and video equipment was brought forward by the Water Production Division as a separate request.
This project impacts multiple areas. Costs will be divided between three separate City divisions. One tower is currently for Water Production only, and two of the three towers are also public safety radio sites.
All purchases are considered sole source. Sentinel Technologies is the City's preferred vendor as assigned by Cisco, and offers discounts not otherwise available. National Technologies, Inc. (NTI) is the IT departments preferred fiber vendor. They have performed the bulk the City's fiber work, and have an intimate knowledge of the network's schematic structure that is not held by other vendors. The final quote is from Utility Dynamics, which is NTI's subcontractor
Total cost is $ 78,654.00. With the following breakout by vendor:
|
Sentinel Technologies |
Network Equipment |
$ 55,321.00 |
|
National Technologies |
Fiber Optic Installation |
$ 17,553.00 |
|
Utility Dynamics Corp. |
Underground Conduit Install |
$ 5,780.00 |
Funds are available, and the project will be paid for through the following divisions and accounts:
|
Water Production |
Main Infrastructure |
510-4058-511.73-08 |
$ 50,000.00 |
|
MIS |
Public Safety Towers |
255-1232-419.74.09 |
$ 14,907.00 |
|
Communications |
Public Safety Towers |
255-1231-419.65-03 |
$ 14,420.00 |
All applicable quotes and affidavits are attached.
The Finance Department has been contacted to ensure none of these vendors have outstanding debt with the City.
IMPACT STATEMENT:
Any impact will be positive, as key City installations will be more secure.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the procurement of network switches and optical fiber installation in support of security cameras at water and public safety towers in the amount of $78,654.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, City of Aurora water and radio system towers require video cameras for security purposes; and
WHEREAS, the camera equipment requires network connectivity for centrally located video servers; and
WHEREAS, The City has received associated vendor quotes from Sentinel Technologies, Inc., National Technologies, Inc., and Utility Dynamics totaling $78,654.00; and
WHEREAS, funds are available in accounts 510-4058-511.73-08, 255-1232-419.74.09, and 255-1231-419.65-03; and
WHEREAS, the MIS, Communications, Water Production 2015 budgets provide appropriate funds for this project; and
WHEREAS, pursuant to Aurora Code Section 2-334(b) the sole sourcing of these purchases leads to cost savings to the City. )
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorize the procurement of network switches and optical fiber installation from various vendors in the amount of $78,654.00, and hereby does authorize its Purchasing Director to issue the necessary orders to implement purchase of same.