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TO: Mayor Thomas J. Weisner
FROM: Dan Feltman, P.E., New Development Coordinator
DATE: January 11, 2016
SUBJECT:
Resolution Authorizing the City to Execute the Engineering Agreement with Engineering Enterprises, Inc., 52 Wheeler Road, Sugar Grove, IL, 60554 for the Farnswood Subdivision and McClure Road Drainage Improvements.
PURPOSE:
To obtain authorization to execute a contract with Engineering Enterprises Inc. for professional engineering and construction services.
BACKGROUND:
Farnswood Subdivision, located north of Reckinger Road near McClure Road experiences chronic flooding when the existing on-site and roadway storm sewer systems are overwhelmed during storm events. Residents have had water in their garages and homes, most recently occurring on June 15, 2015. The subdivision was platted in the early 1970’s, prior to modern stormwater management. In addition to flooding in the subdivision, McClure Road has to be temporarily closed due to standing water, restricting residents and emergency vehicles access.
Based on topographic information, site visits and preliminary analysis, there are several factors that contribute to flooding in this area. These factors includes; un-detained runoff draining to an existing closed depression (sag point) in the roadway/subdivision, no defined overland flood route, and undersized storm sewers. See Exhibit “A” for project location and flooding pictures.
In order to reduce the risk of flooding during storm events, the City and the Farnswood Condo Homeowner Association proposes the following improvements:
Construction of an open channel downstream of Avati Lane and Perry Court and south of Reckinger Road.
Construction of a new storm sewer along the west side of McClure Road, storm sewer which is designed for the 100 yr. storm event.
Reconstruct Perry Court and Avati Lane to redirect the runoff to the west and to the proposed open channel and storm sewer system.
Installation of the trench drain and storm sewer under existing driveways on Avati Lane and Perry Court to provide positive flow.
Restoration of all disturbed areas.
DISCUSSION:
The City has been in discussion with the Farnswood Condo Homeowner Association (HOA) and Fox Valley Park District regarding these proposed improvements. The HOA has granted easements to the City of Aurora for this project and has indicated financial commitment to pay for the associated improvements located within Farnswood Subdivision. A separate construction/financial agreement with the HOA is being prepared for the City and HOA’s review and approval. The drainage easement and preliminary plan for work on the FVPD’s property has been submitted to the FVPD for review. The City is continuing to discuss the project with the FVPD.
The attached Engineering Agreement (Exhibit “B”) in the amount of $45,597.87 is for professional engineering services including finalization of the construction plans and specifications for bidding and construction engineering services (construction staking and construction observation, project close out and material testing). Construction is tentatively schedule for summer of 2016.
The 2016 Budget provides $45,597.87 for this item in B049-Stormwater Facility Maintenance and Improvements Account No. 280-1852-512-81-90.
IMPACT STATEMENT:
No impact
RECOMMENDATIONS:
Please forward this resolution to BGI Committee for their review and recommendation for approval.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the City to execute a contract with Engineering Enterprises Inc. for final engineering design and construction engineering for Farnswood Subdivision and McClure Road drainage improvements.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Farnswood Subdivision, located north of Reckinger Road near McClure Road, experiences chronic flooding when the existing on site and roadway storm sewer systems are overwhelmed during storm events; and
WHEREAS, to address the flooding in this area and to significantly improve flood protection during storm events, the City and the Farnswood Condo Homeowner Association (HOA) proposes the following improvements; construction of open channels downstream of subdivision, construction of a new storm sewer along the west side of McClure Road, reconstruction of Perry Court and Avati Lane to slope to the west to the proposed open channel and storm sewer system, installation of the trench drain and storm sewer along Avati Lane and Perry Court to provide positive drainage; and
WHEREAS, The Farnswood Condo Homeowner Association has granted easements to the City and has indicated financial commitment for the proposed improvements in Farnswood Subdivision; and
WHEREAS, All associated improvements located in Farnswood Subdivision will be paid by the Condo HOA. A separate construction/financial agreement with the Condo HOA will be prepared for City approval; and
WHEREAS, the City has received a proposal for professional engineering services from Engineering Enterprises, Inc(EEI)., 52 Wheeler Road, Sugar Grove, IL in the amount of forty five thousand, five hundred ninety seven and eighty seven cent ($45,597.87). The proposal is to provide the City final engineering plans and specifications for bidding and construction engineering services. The EEI proposal is attach as Exhibit “B” to this resolution; and
WHEREAS, Funding for the engineering services has been provided for in the 2016 budget BO49- Stormwater Facility Maintenance and Improvements Account No. 280-1852-512-81-90; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Clerk is hereby authorized to execute the attached contract agreement hereto as Exhibit “B” and made a part hereof.