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TO: Mayor Thomas J. Weisner
FROM: David E. Schumacher, P.E.; Superintendent of Water Production
DATE: October 23, 2014
SUBJECT:
Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division
PURPOSE:
To obtain authorization for a one-year Scheduled Inventory Reagent Replacement (SIRR) Plan with the HACH Company (HACH), Loveland, CO, for laboratory chemical reagents for the calendar year 2015 for the Water Production Division (WPD), at a cost of $27,248.52.
BACKGROUND:
Since 2006, the WPD has maintained a SIRR agreement with HACH under which chemical reagents are supplied for existing HACH on-line and laboratory water quality monitoring instrumentation utilized at the Water Treatment Plant. The current SIRR plan will expire on December 31, 2014.
DISCUSSION:
The chemical reagents are used in approximately 86 analyzers manufactured by HACH. These analyzers test for chemical parameters essential to maintaining regulatory compliance and effective water treatment process control, such as pH, chlorine residual, ammonia nitrogen, and fluoride residual. HACH is the sole source of the reagent products which are used in HACH equipment.
There are several reagent items which have increased quantities in this year's SIRR plan due to increased testing/monitoring of several parameters. One parameter is chloride ion concentrations in the city's shallow wells and the Fox River which have been steadily increasing, potentially due to increased road salt use.
The cost of the proposed SIRR plan is $27,248.52; an increase of $698.98 (2.6%) from 2014 prices. By entering into such an agreement with HACH, preferred/reduced pricing (volume discount) is obtained for the entire calendar year 2015.
Funds have been requested in the 2015 City Budget in Account No. 510-4058-511-61-30.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
That a resolution authorizing award of a sole source purchase order, via City Code section 2-335 (a) (3), to the HACH Company in the amount of $27,248.52 be approved by the Mayor and City Council. It is further recommended that this matter be submitted to the Buildings, Grounds, and Infrastructure Committee for review and recommendation.
cc: Alderman Peters, Chairman
Alderman Garza
Alderman Bugg
Alderman Saville, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the current Scheduled Inventory Reagent Replacement Plan (SIRR) for chemical reagents for the existing analytical equipment manufactured by the HACH Company (HACH), Loveland, CO and utilized by the Water Production Division, will expire on December 31, 2014; and
WHEREAS, these reagents are used in approximately 81 laboratory and on-line water quality monitoring instruments manufactured by HACH, providing analyses essential to regulatory compliance and effective water treatment process control, and
WHEREAS, a proposal has been received from HACH, which has provided this service to the City with satisfactory results over an extended period of time, for a one-year SIRR plan for this instrumentation, for the price of $27,248.52; and
WHEREAS, budgetary authority for this purchase has been requested in the 2015 City Budget in Account No. 510-4058-511-61-30; and
WHEREAS, in accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is only provided by one (1) source;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Hereby authorizes a one-year SIRR plan agreement with the HACH Company for the Water Production Division effective for the calendar year 2015, and does hereby further authorize its Purchasing Director to issue necessary orders to implement purchase of same.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor