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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: June 8, 2020
SUBJECT:
A resolution to award the Water Main Spray Lining Rehabilitation project to Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in the bid amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00).
PURPOSE:
To rehabilitate existing water main in three locations that experienced several breaks in 2019. A location map is attached as Exhibit A showing the three sections of water main to be repaired in Wards 2, 6, and 10.
BACKGROUND:
The City of Aurora Water & Sewer Maintenance division performed several repairs on two of these water main locations during 2019 and the water main in Lot E is being proactively rehabilitated after it broke during the Lot E reconstruction project. A trenchless rehabilitation method has been chosen for these three locations because there are limited services impacted and as a result minimal digging will be required. One temporary service will be required for the Lot E location. This rehabilitation method will greatly reduce the amount of disturbance required in Lot E which was reconstructed in 2019. The section in Aurora Commons northwest of W. Indian Trail and Lake Street is currently turned off awaiting repair. The location between Stratford Court and Regency Court is located in open space which resulted in property damage when it last broke.
DISCUSSION:
The bid was published on March 15, 2020 with four bids received, opened, and read aloud on May 18, 2020. The bid tabulation can be seen in the attached Exhibit C. The lowest responsible bid in the amount of $294,920.00 was submitted by Superior Excavating, Co. The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2020 budget amount of $5,700,000.00 and $3,163,337.38 remains. Also included as Exhibits B & D are the advertisement for bid and Superior Excavating, Co.'s submitted bid.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be limited access to the three locations for the short duration of the project. Water shutdowns during the project will be avoided if necessary. There will be some daily traffic closures or changes in traffic patterns on E. New York Street at S. LaSalle Street for a couple days during the project. Impacts to traffic and local residents will be kept to a minimum.
RECOMMENDATIONS:
I request the proposed resolution awarding the contract to Brandt Excavating, Inc. in the amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00) be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Award the contract for the Water Main Spray Lining Rehabilitation project to Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in the amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, these three locations have a history of water main breaks; and
WHEREAS, a trenchless rehabilitation method is desired for these locations; and
WHEREAS, the City published the bid in March 2020 in Demandstar, the Aurora Beacon News and on the City's website; and
WHEREAS, Superior Excavating, Co. submitted the lowest responsible bid out of 4 bids received, opened and read aloud on May 18, 2020; and
WHEREAS, the water main improvements ($294,920.00) have been funded in the 2020 budget within account 510-4058-511.73-02 (IC076) ($5,700,00.00, IC076);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in the amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00).