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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: December 11, 2025
SUBJECT:
A Resolution to approve Change Order #1 with Builders Paving, LLC in the amount of $60,000.00 for the 2025 City-Wide Resurfacing (EAST) project.
PURPOSE:
To approve Change Order #1 to the 2025 City-Wide Resurfacing (EAST) project.
BACKGROUND:
Through the course of construction of the City-Wide Resurfacing project (EAST) project, concrete items (curb, sidewalk, and driveway) were increased in quantity due to field conditions.
DISCUSSION:
Builders Paving, LLC is currently under contract for the 2025 City-Wide Resurfacing (EAST) project. Bids for this project were opened and publicly read on April 30, 2025, and Builders Paving, LLC was determined to be the lowest responsible bidder in the amount of $5,873,168. Construction on the project has been ongoing throughout the year. The current anticipated final construction value is around $5,928,184.49, subject to final quantity review by the Contractor.
As work has been completed throughout several wards, construction efforts to fully repair deteriorated streets has proved more excessive than anticipated at the time of bidding. In particular, concrete curb and sidewalk replacement quantities have been trending higher than expected. Additional concrete work higher than originally expected was required on the Arterial/Major Collector list of roads, plus the neighborhood streets in Ward 3 and 9. The remainder of the wards were close to the expected amount of work. The total value of the overage is anticipated to be slightly under $60,000 as outlined in Exhibit 'A' (the draft final change order that needs to be approved by IDOT). All construction activities are completed for this project (other than punch list items and landscaping monitoring).
As last year, the 2025 City-Wide Resurfacing project was let as 2 separate contracts. This EAST project is slightly over the initial funding amount while the WEST/NORTH project is currently projected to be over $145,000 under budget. The exact numbers may change slightly with final quantity verification and agreement. Between the two projects, construction is anticipated to be under budget by around $85,000.
The 2025 City Budget provides funds for this project in Account 340-4060-431.73-91; money will be unencumbered from the WEST/NORTH project (PO 310586) to be added to this EAST project (PO 310669).
IMPACT STATEMENT:
No impacts.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to approve Change Order #1 with Builders Paving, LLC in the amount of $60,000.00 for the 2025 City-Wide Resurfacing (EAST) project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to provide funding to complete payment to the Contractor for work performed in excess of the original contract to improve requested streets to City standards as shown in Exhibit 'A'; and
WHEREAS, the construction contract was awarded to Builders Paving, LLC, 4401 Roosevelt Road, Hillside, IL 60162 on May 27, 2025 by R25-186; and
WHEREAS, Change Order #1 in the amount of sixty thousand and 00/100 dollars ($60,000.00) is required to fully fund the authorized and completed work; and
WHEREAS, the 2025 City Budget provides funds for this project in Account 340-4060-431.73-91 with money to be transferred from the WEST/NORTH project (PO 310586) to this EAST project (PO 310669).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to approve Change Order #1 with Builders Paving, LLC in the amount of $60,000.00 for the additional City-Wide Resurfacing (EAST) project costs.