cover
TO: Mayor Richard C. Irvin
FROM: Guadalupe Gonzalez III, Superintendent of Facilities Maintenance
DATE: June 27, 2024
SUBJECT:
City Hall Sign
PURPOSE:
Fabricate and install new 4-sided projecting sign on City Hall to Increase visibility and capabilities of providing information to residents and visitors.
BACKGROUND:
City Hall, located at 44 E Downer Place 60505, currently has in place a 2-sided sign that is not illuminated nor has any visual effects or capability to provide vital information to the public.
The City's Central Services Division explored the concept of a sign that will be highly visible from multiple directions, long distances, and provide staff with the ability to provide information to the public. The Aurora Sign Company of Warrenville, IL, whom is a repeatable sign dealer that has performed multiple projects for the City was consulted to develop a signage solution to resolve the current limitations. A new 4-sided Watchfire projection sign was the resolution conceived to address all the City's requirements. Additionally, to enhance the front main entrance, a new City Hall sign and logo to be installed above the entrance was recommended.
Watchfire Sign Co. currently holds a contract through the Equalis Group that is authorized to conduct public sector procurement processes, award and enter into Master Agreements with winning suppliers under applicable procurement guidelines.
DISCUSSION:
Aurora Sign Company is an authorized dealer of Watchfire Signs and is permitted to sell the products and services through the Equalis Group Master Agreement #COG-2103B and has provided a proposal to install the proposed four-sided projecting and south entrance signs for $121,825.65.
The proposal, scope of work, and concept images are attached.
A ten percent (10%) Contingency of $12,182.56 is requested for this project.
A 2024 Decision Package was approved for this project and funding is available in account 101-4411-417.38-05.
Aurora Sign Company has no outstanding debt with the City.
IMPACT STATEMENT:
Durning the project, entrance access may be limited at certain times.
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution, authorizing Aurora Sign Company to fabricate and install a new 4-side projection sign on to the City Hall facility for $121,825.65, with a ten percent (10%) Contingency of $12,182.56.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing Aurora Sign Company to fabricate and install a new 4-side projection sign on to the City Hall facility for $121,825.65, with a ten percent (10%) Contingency of $12,182.56.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, City Hall, located at 44 E Downer Place 60505, currently has in place a 2-sided sign that is not illuminated nor has any visual effects or capability to provide vital information to the public; and
WHEREAS, The City's Central Services Division explored the concept of a sign that will be highly visible from multiple directions, long distances, and provide staff with the ability to provide information to the public; and
WHEREAS, A new 4-sided Watchfire projection sign was the resolution conceived to address all the City's requirements. Additionally, to enhance the front main entrance, a new City Hall sign and logo to be installed above the entrance was recommended; and
WHEREAS, Aurora Sign Company is an authorized dealer of Watchfire Signs and is permitted to sell the products and services through the Equalis Group Master Agreement #COG-2103B and has provided a proposal to install the proposed four-sided projecting and south entrance signs for $121,825.65; and
WHEREAS, monies for this project are available in account 101-4411-417.38-05; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing Aurora Sign Company to fabricate and install a new 4-side projection sign on to the City Hall facility for $121,825.65, with a ten percent (10%) Contingency of $12,182.56, and the Purchasing Director is hereby authorized to issue the necessary purchase orders.