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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
Jeff Anderson, Deputy Chief Information Officer
Mike Baker, Network Engineer
DATE: November 19, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract with National Technologies, Inc. in the amount of $800,000 to reroute fiber at RiverEdge Park.
PURPOSE:
To facilitate construction of the new facilities at RiverEdge Park, various existing fiber runs need to be abandoned and rerouted. Additionally, the new facilities and jumbotrons all need to be connected to the city's fiber system.
BACKGROUND:
As a part of the RiverEdge Park expansion, various new facilities will be constructed that are in direct conflict with the city's existing fiber system throughout the park. By way of being awarded Kane County's competitively bid fiber contract, the city is allowed to utilize the existing unit prices as provided to the County which satisfies the city's purchasing requirements. In addition to the conflicts that will have significant impact on the existing fiber network, the four new buildings, three new jumbotrons, security cameras (existing and proposed) all need to be tied to the city fiber system.
DISCUSSION:
National Technologies Inc. (NTI) was awarded the Kane County fiber contract, which was competitively bid; as this satisfies the city's procurement requirements, this bid has been adopted by the city for fiber improvements throughout the city (R24-076). The proposed improvements total $744,040 and the recommended award amount of $800,000 includes a contingency of approximately 7.5%. The overall project has a 2025 budget of $23m (A062, 355-4440-451.73-43), it is anticipated that a budget transfer or amendment later in 2025 may be required, depending on the amount of contingency that is utilized for the park expansion. Staff will monitor expenditures and return to Council with an amendment if and when necessary.
IMPACT STATEMENT:
The fiber improvements will be minimally impactful, as the park will be closed for construction. Some work will be performed outside of the fence on North Broadway Avenue, however, only short term lane closures are anticipated.
RECOMMENDATIONS:
I request the proposed resolution be adopted subject to final contract approval by the Law Department..
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute a contract with National Technologies, Inc. in the amount of $800,000 to reroute fiber at RiverEdge Park.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the RiverEdge Park expansion is currently under construction, with the scope of work expected to expand in early 2025; and
WHEREAS, the upcoming phases of work will require significant re-routing of the fiber within the park and various new facilities and amenities will need to be connected to the city's fiber system; and
WHEREAS, NTI won Kane County's fiber bid which was adopted by the city via resolution R24-076; and
WHEREAS, funds are included in the 2025 budget to cover all of the improvements at the park, including the fiber relocations in account 355-4440-451.73-43 (CIP A062) and staff will monitor expenditures and return with a budget amendment if and when one is required; and
WHEREAS, the improvements totaling $800,000 include the base proposal from NTI along with a 7.5% contingency, should additional funds be required, a transfer may be required later in 2025; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: upon final approval of the Contract by City's Law Department, the Director of Purchasing is hereby authorized to execute a contract with National Technologies, Inc. in the amount of $800,000 to reroute fiber at RiverEdge Park.