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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: August 11, 2025
SUBJECT:
A Resolution authorizing the award of a contract to Schroeder Asphalt Services, Inc. in the amount of $1,464,898.53 for the 2025 Citywide Right-of-Way Maintenance Project.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. Staff have identified over 25,000 square feet of deteriorated sidewalks, nearly 10,000 square yards of deteriorated pavement and over 33 miles of pavement markings that need to be replaced. This project will also include overlaying bike paths, crack sealing, and other miscellaneous maintenance work throughout the City.
DISCUSSION:
This project was advertised on July 23, 2025 on the City's Procurement website. Bids were opened and publicly read through the Procurement website on August 6, 2025. The bid tabulation and evaluation for the 2 bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Schroeder Asphalt Services, Inc. of Marengo, IL in the amount of $1,464,898.53 which 8.93% less than the Engineer's Cost Estimate in the amount of $1,608,583.12.
The local preference ordinance applies to this project, but the local Contractor bid was not within range of the low bid for consideration.
We recommend awarding the 2025 Citywide Right-of-Way Maintenance Contract to Schroeder Asphalt Services, Inc.
A copy of Schroeder Asphalt Services, Inc.'s submitted bid is attached as Exhibit 'B'. The posted bid documents are attached as Exhibit 'C'.
The 2025 City Budget provides funds for this project in the following accounts:
|
Building & Grounds |
|
101-4030-418.38-05 |
$ 15,000.00 |
|
Municipal Motor Fuel Tax |
GB097 |
212-4060-431.73-91 |
$ 27,000.00 |
|
Long Term Control Plan |
B031 |
281-1856-512.73-09 |
$ 2,000.00 |
|
Street Sealing and Patching |
|
340-4040-431.65-06 |
$ 300,000.00 |
|
Capital - Right-of-Way Imp |
E004 |
340-4060-431.38-61 |
$ 800,000.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
$ 143,898.53 |
|
Overlay - Landscape Rest |
|
340-4060-814.04-81 |
$ 175,000.00 |
|
Waterline Rehab |
IC076 |
510-4058-511.73-02 |
$ 2,000.00 |
IMPACT STATEMENT:
Construction will begin in September and be completed by November. Minor impacts to local traffic are expected.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the award of a contract to Schroeder Asphalt Services, Inc. in the amount of $1,464,898.53 for the 2025 Citywide Right-of-Way Maintenance Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair sidewalks, streets and bike paths and perform various maintenance projects throughout the City; and
WHEREAS, bids were received and publicly opened and read on August 6, 2025, with bid tabulation and evaluation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Schroeder Asphalt Services, Inc., 11022 South Grant Highway, Marengo, IL 60152 was the lowest responsible bidder in the amount of One Million Four Hundred Sixty Four Thousand Eight Hundred Ninety Eight Dollars and Fifty Three Cents ($1,464,898.53); and
WHEREAS, the 2025 City Budget provides funds in the following accounts:
|
Building & Grounds101-4030-418.38-05 $ 15,000.00 |
|
|
|
|
Municipal Motor Fuel Tax |
GB097 |
212-4060-431.73-91 |
$ 27,000.00 |
|
Long Term Control Plan |
B031 |
281-1856-512.73-09 |
$ 2,000.00 |
|
Street Sealing and Patching |
|
340-4040-431.65-06 |
$ 300,000.00 |
|
Capital - Right-of-Way Imp |
E004 |
340-4060-431.38-61 |
$ 800,000.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4060-431.73-91 |
$ 143,898.53 |
|
Overlay - Landscape Rest |
|
340-4060-814.04-81 |
$ 175,000.00 |
|
Waterline Rehab |
IC076 |
510-4058-511.73-02 |
$ 2,000.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Schroeder Asphalt Services, Inc. for the unit prices shown within the bid as set forth in Exhibit 'B'.