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TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp Superintendent of Maintenance Services
DATE: October 28, 2015
SUBJECT:
Ratify payment to Coffman Truck for the engine replacement in unit 63-169 for $28,019.07 as a sole source
PURPOSE:
To maintain the Water and Sewer Maintenance Division's ("W & S ") fleet
BACKGROUND:
Unit 63-169 is the only semi-tractor that W & S has in their fleet. This unit is used to haul large capacity digs as well as spoil piles and other material needs.
DISCUSSION:
Unit 63-169 is a 2004 Volvo VHD64BT tractor with 64,000 miles. This past September the engine experienced a catastrophic failure that was not foreseen or preventable. This unit has very low mileage for a 2004 model and all other components and systems are in very good condition. To replace this with a similarly equipped new semi-tractor we could expect to spend in excess of $130,000.
Due to the good overall condition and low mileage Equipment Services determined it was most cost-effective to repair rather than replace.
120-4431-418-38 01 has the funds available for this repair.
Coffman is a sole source since they are the only authorized Volvo Truck Dealer in the area.
IMPACT STATEMENT:
No impact to other divisions and/or the public.
RECOMMENDATIONS:
To ratify payment to Coffman Truck for the engine replacement in unit 63-169 for $28,019.07 as a sole source.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to ratify payment to Coffman Truck for the engine replacement in unit 63-169 for $28,019.07 as a sole source
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Unit 63-169 had the engine replaced by Coffman Truck as a sole source in the amount of $28,019.07; and
WHEREAS, , it would more cost-effective for The City of Aurora to repair than replace at a cost of $130,000; and
WHEREAS, 120-4431-418-38 01 has the funds available for this repair; and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) Coffman is a sole source since they are the only local authorized Volvo Truck Dealer in the area)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: ratify payment to Coffman Truck for the engine replacement in unit 63-169 for $28,019.07 as a sole source and does hereby further approve its Purchasing Director to issue the necessary orders for same.