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TO: Mayor Richard C. Irvin
FROM: Eric Pry, G.A.R. Curator
DATE: August 16, 2023
SUBJECT:
To authorize the Mayor to execute an agreement with the Institute for Museum and Library Services (IMLS) to accept grant funding through the Inspire! Grants for Small Museums program in the amount of $41,998 for the project titled "Grand Army of the Republic (G.A.R.) Memorial Museum FY2023 Collection Preservation Project
PURPOSE:
By executing this agreement the City of Aurora will receive $41,998 in reimbursement for the purchase of museum-quality preservation equipment for the new collection room at 745 N Broadway.
BACKGROUND:
City staff applied for a grant to purchase equipment for the new collection room on November 15, 2022 through the IMLS grant program, Inspire! Grants for Small Museums. During this process city staff received two plans for the collection room based on the number of artifacts within the collection and the specific environmental needs those artifacts required.
DISCUSSION:
Upon completion of the project the G.A.R. Military Museum will have industry-standard equipment to properly preserve and store the collection dating to over 160 years ago.
Funding will need to be allocated to 101-1361-331.30-02 Other/Grant-State Other and dispersed through expense account numbers 101-1361-450.10-01 to 62-04.
All purchases for the preservation equipment will follow the City's Purchasing Policies.
IMPACT STATEMENT:
Upon completion of the project, the G.A.R. Museum's Collection will be better preserved for the public.
RECOMMENDATIONS:
G.A.R. Museum staff recommend for approval to authorize the City Mayor, Chief Community Services Officer, Community Development Manager, or their designees to execute any agreements, contracts, and other documents to execute an agreement with the Institute for Museum and Library Services (IMLS) to accept grant funding through the Inspire! Grants for Small Museums program in the amount of $41,998 for the project titled "Grand Army of the Republic (G.A.R.) Memorial Museum FY2023 Collection Preservation Project.
cc: Public Health, Safety, and Transportation Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Accept Grant Funding from the Institute of Museum and Library Services for $41,998.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora operates the Grand Army of the Republic Military Museum, a division of the Community Services Department; and
WHEREAS, Preservation of the artifacts contained within is of the utmost importance; and
WHEREAS, the Institute of Museum and Library Services has awarded the City of Aurora $41,998 in grant funding to purchase artifact preservation equipment; and
WHEREAS, a Budget Amendment will be needed to allocate revenues to 101-1361-331.30-02 Other/Grant-State Other and dispersed through expense account numbers 101-1361-450.10-01 to 62-04.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Authorizes the Mayor of Aurora to accept the grant and execute the agreement with the Institute for Museum and Library Services