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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Superintendent, Fleet & Facilities Maintenance
DATE: March 24, 2022
SUBJECT:
Masonry Repairs for City Hall and Various Fire Stations
PURPOSE:
Seeking authorization to repair the masonry on several City facilities.
BACKGROUND:
The City of Aurora Central Services Division has determined that the exterior masonry and related components of the following City facilities require repairs:
City Hall, located at, 44 E Downer Place 60505,
Aurora Fire Department Station 1, located at 75 N Broadway 60505,
Aurora Fire Department Station 3, located at 600 W Indian Trail 60506,
Aurora Fire Department Station 5, located at 730 Hill Avenue 60505,
Aurora Fire Department Station 9, located at 2339 Diehl Road 60502,
Aurora Fire Department Station 10, located at 2390 W Illinois Avenue 60506,
Aurora Fire Department Station 12, located at 2424 Hafenrichter Road 60503
DISCUSSION:
Using the City of Aurora Job Order Contracting program (R20-221), F.H. Paschen, S.N. Nielsen & Associates LLC, has proposed (proposals and work scopes attached) to repair the masonry and related components of the previously listed facilities for $464,074.28. The costs of the masonry repairs are itemized as follows:
City Hall: $277,539.86 and a ten percent (10%) contingency of $27,753.99. Funds to finance the repairs will be drawn from account 340-4010-417.38-05.
Aurora Fire Department Stations: $186,534.42 (Station 1: $43,342.37, Station 3: $10,180.63, Station 5: $31,552.69, Station 9: $55,029.47, Station 10: $28,838.44, Station 12: $17,590.82) and a ten percent (10%) contingency of $18,653.44. Funds to finance the repairs will be drawn from account 354-3033-422.38-05.
Decision packages were approved for the funding for these projects through the budget process.
IMPACT STATEMENT:
Entrances of the listed facilities may be modified during the repairs.
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution, authorizing masonry repairs at multiple City facilities by F.H. Paschen S.N. Nielsen & Associates LLC, using the City of Aurora Job Order Contracting program for $464,074.28 and a ten percent (10%) contingency of $46,407.43.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing masonry repairs at multiple City facilities by F.H. Paschen S.N. Nielsen & Associates LLC, using the City of Aurora Job Order Contracting program.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the following City facilities require masonry repairs: City Hall, located at, 44 E Downer Place 60505, Aurora Fire Departments Station 1, located at 75 N Broadway 60505, Station 3, located at 600 W Indian Trail 60506, Station 5, located at 730 Hill Avenue 60505, Station 9, located at 2339 Diehl Road 60502, Station 10, located at 2390 W Illinois Avenue 60506, and Station 12, located at 2424 Hafenrichter Road 60503; and
WHEREAS, the City's job order contracting vendor, F.H. Paschen, S.N. Nielsen & Associates LLC (R20-221), has proposed to repair the masonry and related components of the previously listed facilities for $464,074.28; and
WHEREAS, the costs of the masonry repairs are itemized as follows: City Hall: $277,539.86 and a ten percent (10%) contingency of $27,753.99. Funds to finance the repairs will be drawn from account 340-4010-417.38-05.
Aurora Fire Department Stations: $186,534.42 (Station 1: $43,342.37, Station 3: $10,180.63, Station 5: $31,552.69, Station 9: $55,029.47, Station 10: $28,838.44, Station 12: $17,590.82) and a ten percent (10%) contingency of $18,653.44. Funds to finance the repairs will be drawn from account 354-3033-422.38-05; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Council of Aurora, Illinois approves F.H. Paschen, S.N. Nielsen & Associates, LLC to repair the masonry and related components at City Hall and various Aurora Fire Department stations 1, 3, 5, 9, 10, and 12, using the City of Aurora Job Order Contracting Program, for $464,074.28 and a contingency amount of $46,407.43 and hereby authorizes the Purchasing Director to issue the necessary purchase orders.