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TO: Mayor Robert J. O’Connor
FROM: Chuck Nelson, Director of Neighborhood Standards
DATE: April 5, 2017
SUBJECT:
Requesting approval of purchasing authority for the professional services of Midwest Environmental Consulting Services, Inc. (MEC) in the amount not to exceed $100,000.00 for demolition projects coordinated by the Department of Neighborhood Services.
PURPOSE:
Pursuant to Illinois Environmental Protection Act, 415 ILCS, et seq. the City of Aurora is required to conduct a comprehensive National Emission Standards for Hazardous Air Pollutants (NESHAP) survey of suspect asbestos containing materials (ACM) for compliance with the Illinois EPA.
BACKGROUND:
The Department of Neighborhood Standards is responsible for the residential demolition projects from the Division of Property Standards. In addition, certain commercial demolition projects have been added responsibilities for efficiencies in project coordination and completion. In 2014 specifications for demolition projects were written for the coordinated sequence of completing many projects. Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois is a niche professional services company providing the required NESHAP for government properties. They have been providing Aurora services for the past five years. Attached is an example of a NESHAP Asbestos Survey and Asbestos Project Management Report for a current demolition project located at438 North Ave.
DISCUSSION:
Asbestos abatement begins with a required survey of the project. The cost of a project survey with the project report is $1,200.00. The survey reports the property to be either clean or requiring abatement. Abatement is completed by an approved demolition contractor through a bid process prepared by MEC. Recent abatements completed have ranged from $1,000.00 to $20,000.00. To estimate a budgeted amount for each project is difficult. The ability of having the purchasing authority for projects coordinated by the Department of Neighborhood Standards allows for continued completion of projects in an efficient manner with a qualified vendor. Each project is completed with the required statutory reporting. The completed reports along with the waste shipment records are kept in the property file and prevents future liability to the city.
Funds are budgeted in two different accounts depending on the source of the project. If the project originates from Property Standards as a residential demolition case of a blighted abandoned property the funds are allocated in 101.1727.424.36.25. If the project originates from Community Development/Seize the Future the project becomes part of the Cost of Acquisition and the funds are allocated in 215.1710.417.71.01. A budget amendment has been submitted to cover the costs in account 101.1727.424.36.25. Reimbursements are expected to be received as Grant Revenues under the Blight Reduction Program (BRP) 1 and BRP2. The funds to front fund these expenses are coming from account 101.1727.424.36.25. We would like to have these revenues available to replenish the expense account 36-25, so we may continue with additional demos that are outside of the grant program.
IMPACT STATEMENT:
This purchase authority for professional services allows for many small jobs to be completed over an annual basis and allows for the efficient sequence of various demolition components to be completed.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution for the purchasing authority of professional services from Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $100,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, pursuant to Illinois Environmental Protection Act, 415 ILCS, et seq. the City of Aurora is required to conduct a comprehensive National Emission Standards for Hazardous Air Pollutants (NESHAP) survey of suspect asbestos containing materials (ACM) for compliance with the Illinois EPA; and
WHEREAS, the Department of Neighborhood Standards has responsibility of coordinating several demolition projects through the various components for the proper sequence and disposal of materials.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: for the purchasing authority of professional services form Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $100,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards and further authorizes the Purchasing Director tor the City of Aurora to use budgeted funds from 101.1727.424.36.25 or 215.1710.417.71.01.