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TO: Mayor Thomas J. Weisner
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: January 22, 2016
SUBJECT:
A Resolution Authorizing the Rehabilitation of two River Intake Pumps in 2016 for the Water Production Division.
PURPOSE:
To obtain City Council authorization for Layne Christensen Company (Layne), 721 W. Illinois Avenue, Aurora, IL, to perform all necessary services and repairs to completely rehabilitate two river intake pumps in 2016.
BACKGROUND:
The City of Aurora utilizes the Fox River as a significant source of its potable water supply. Fox River water is conveyed to the City of Aurora Water Treatment Plant by the river intake pump station. The pump station consists of six pumps with capacities ranging from 1,700 to 4,000 gallons per minute.
Periodic repairs and maintenance are required of any type of pumping equipment, but, the extended and continuous pumping of river water is especially hard on these pumps. As such, these units experience wear over their many years of operation. Testing has shown that several pumps are experiencing loss of capacity (flow), abnormal pump vibration, or other mechanical issues. Two of these pumps need to be serviced in order to ensure continued reliability and to maintain adequate capacity and redundancy to consistently pump river water.
DISCUSSION:
The city entered into a Professional Services Agreement (PSA) with Layne in 2012 under Resolution No. R12-290, which provides a 5% discount on all labor and field services, and a 10% discount on specialized services performed by Layne. Layne will perform all work on a time and material basis and will only be compensated for the actual work performed per the terms and conditions of the PSA. In addition, Layne is the sole regional factory authorized source for repair services of Flowserve-Byron Jackson pumps utilized by the Water Production Division at the river intake.
Funds are available in the 2016 City Budget in Account No. 510-4058-511-38-01 and were allocated as a 2016 Decision Package (Rehabilitate Two River Intake Pumps).
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
That a resolution authorizing the rehabilitation of two river intake pumps in 2016 by Layne Christensen Company per the existing PSA in an amount not to exceed $80,000.00 be approved by the Mayor and City Council. It is further recommended that this matter be submitted to the Buildings, Grounds, and Infrastructure Committee for review and recommendation.
cc: Alderman Garza, Chairman
Alderman Johnson
Alderman Mesiacos
Alderman Bohman, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Rehabilitation of River Intake Pumps in 2016 for the Water Production Division.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division seeks to complete rehabilitation of two river intake pumps in 2016; and
WHEREAS, Layne Christensen Company, Aurora, IL, is the sole local authorized representative for service and repairs to Flowserve-Byron Jackson pump equipment utilized by the Water Production Division at the river intake; and
WHEREAS, a current Professional Services Agreement is in effect between the City of Aurora and Layne Christensen Company for professional services to include but not limited to water well maintenance, pumping equipment repair, and field services as per City of Aurora Resolution No. R12-290; and
WHEREAS, budgetary authority is granted and funds are available for this work in the 2016 City Budget in Account No. 510-4058-511-38-01;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that its Purchasing Director be and is hereby authorized to issue purchase orders to Layne Christensen Company for rehabilitation of two river intake pumps in 2016, in an amount not to exceed $80,000.00.