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TO: Mayor Richard C. Irvin
FROM: Tim Shields, GIS Manager
Michael Pegues, Chief Information Officer
DATE: February 2, 2024
SUBJECT:
A resolution requesting to approve the purchase of additional licenses of VETRO FiberMap from VETRO, Inc., Portland, Maine, for an amount not to exceed $175,320 for a three-year term.
PURPOSE:
In 2021, the City purchased a license of the VETRO fiber management software (“VETRO”) for the purpose of managing fiber optic assets and sharing files consistently with Kane County. In 2022, City staff requested additional licenses. This resolution will provide a renewal of those 2023 licenses.
BACKGROUND:
The City IT Department manages fiber network assets through the VETRO FiberMap product and does so in conjunction with Kane County to provide business continuity and disaster recovery planning as well as sharing of files between agencies. The initial investment in 2021 has proved successful as all City fiber assets are now fully-mapped and managed through the VETRO product. By renewing these licenses, city staff will have access to view and maintain City fiber assets.
DISCUSSION:
City staff is requesting renewal of editor licenses with an annual cost breakdown as shown below:
Year 1: $58,440
Year 2: $58,440
Year 3: $58,440
Total: $175,320
By negotiating a three-year renewal, City staff was able to acquire a fixed cost for the duration of the agreement. This renewal allows for 3 Editor licenses, 20 Analysts licenses and 50 Viewer licenses.
In accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is provided by only one (1) source.
Funds are available in 101-1280-419.38-11 Computer Software.
IMPACT STATEMENT:
This software purchase will facilitate the IT Division's goal of bringing all the necessary fiber related information into one location across the City of Aurora and Kane County broadband networks for business continuity and disaster recovery planning.
This software makes identification of fiber assets, related connectivity, and equipment locations easier.
RECOMMENDATIONS:
That the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution requesting to approve the purchase of additional licenses of VETRO FiberMap from VETRO, Inc., Portland, ME 04101, for an amount not to exceed $175,320 for a three-year term.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The initial investment in 2021 has proved successful as all City fiber assets are now fully-mapped and managed through the VETRO product, and;
WHERAS, in accordance with City of Aurora Code of Ordinances, Section 2-335 (a) (3), the product or service desired is provided by only one (1) source; and
WHEREAS, funding for these licenses will be used from account 101-1280-419.38-11.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to purchase a three-year subscription of licenses from VETRO FiberMap from VETRO, Inc., Portland, Maine, for an amount not to exceed $175,320 for a three-year term.